Administrative Services Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you will be required to answer screening questions to demonstrate how you meet the following qualifications (Education, all Essential Experiences, Effective interpersonal relationships, Initiative and Ability to communicate effectively in writing [asset]).

Failure to provide this information in the requested fields may result in your application being rejected.

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Candidates MUST submit their application through the online system available at: GC jobs. Applications submitted in any other format will not be accepted. If there are limitations or special circumstances preventing you from submitting your application via the PSRS online portal, you must contact us and receive approval to apply via an alternate means PRIOR to the closing date.

Work environment

About Us
The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

Our Mission
The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

Intent of the process

A pool of qualified candidates will be established and may be used to fill similar positions of permanent or temporary tenures at locations in the Prairie Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS

EDUCATION:
• A secondary school diploma or a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma or successful completion of a provincially/territorially approved secondary school equivalency test, or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
• Experience in the provision of general administrative support.
• Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook, PowerPoint.

PERSONAL SUITABILITY:
• Effective interpersonal relationships
• Initiative

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ABILITIES:
• Ability to communicate effectively in writing.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

PERSONAL SUITABILITY:
• Reliability
• Judgement
• Integrity

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EXPERIENCE:
• Experience working in a correctional environment (federal/provincial/regional treatment centre).
• Experience working with Indigenous culture

KNOWLEDGE:
• Knowledge of administrative and financial procedures.
• Knowledge of Indigenous culture, ceremonies, and traditions

COMPETENCIES :
• Sensitivity to diversity

ABILITIES:
• Ability to establish and maintain administrative systems and files.
• Ability to set priorities.
• Ability to control incoming/outgoing correspondence.
• Ability to use software programs to produce documents.
• Ability to communicate effectively orally.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ORGANIZATIONAL NEEDS :
• Employment Equity Representation.
• Membership in the designated Employment Equity group – Aboriginal Persons.
• Compliance with Memorandum of Understanding/Agreements with Healing Lodges (particularly, members of First nations bands specified in the Memorandum of Understanding/agreements).

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in their responses that they meet the essential education and experience qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide this information in the requested fields may result in your application being rejected.

An interview will be administered.

Reference checks will be sought.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Volume management tools may be utilized.

For this selection process, we will communicate with you by email. You must provide a valid email address to which you wish to receive communication regarding this selection process. It is your responsibility to inform of any change of address, telephone number and / or email address. You must ensure to check/view your email accounts including spam, promotion or other folders regularly as there may be a deadline for responses. Candidates who respond past the deadline risk being removed from the selection process.

Please note that if you have previously participated in a CR-04 selection process, your results cannot be applied to the current process.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.