Administrative Officer

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The first round of applications will be pulled on December 7, 2022. After December 7, 2022, the inventory will have a new closing date and continue to accept applications to be considered for future vacancies.

Duties

The key activities of an Administrative Officer is to provide administrative support, including but are not limited to boardroom bookings, taking and distributing meeting minutes, preparing funds commitment requests, creating purchase orders, processing invoices, tracking and monitoring expenses, reviewing and analysing reports, following up with internal and external clients, and reporting issues to management.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

The intent of this appointment process is to establish a fully assessed pool of qualified candidates. However, the results of this process may be used to staff same or similar positions for future vacancies of various tenures at Public Services and Procurement Canada in the Ontario Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma* or an acceptable combination** of education, training and/or experience.

*Secondary school diploma obtained by December 2022 will be accepted.

**An acceptable combination is defined as training courses relevant to the position along with 2 years of work or volunteer experience relevant to the position.

Degree equivalency

Experience in providing general administrative or clerical support services in an office setting or virtual office environment.

Experience in using Microsoft Office (Word, Outlook, PowerPoint, or Excel) or similar software.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Diploma or Certificate from a recognized post-secondary institution with an acceptable specialization in office administration or in another field relevant to the position to be staffed such as Human Resources, Business, Finance, Communications etc.

A degree from a recognized post-secondary institution.

Degree equivalency

Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.

Experience coordinating meetings and/or workshops such as organizing meeting logistics, agenda creation, taking records of decisions/meeting minutes, tracking action items etc.

Experience using Systems Applications and Products (SAP)

Experience managing correspondence and confidential information.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action oriented
Client service – level 1 (https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html)
Dependability
Oral Communication
Written Communication

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Operational Requirements
Willingness and ability to work overtime on short notice

Conditions of employment

Reliability Status security clearance - Depending on the position being filled, a secret level clearance may be required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Apply online