IS Senior Services Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We want you to succeed! Our objective is to identify qualified candidates by fairly assessing their abilities. Assessment accommodations are intended to remove obstacles without altering the criteria being assessed so that all candidates can showcase their capabilities.

Please help us meet our commitment of providing an inclusive and barrier-free environment by letting us know if you require assessment accommodations, including assistance with the application process. Additional information on the assessment format(s) (for example: exam, interview) will be provided at each assessment stage.

As one of Canada's Best Diversity Employers, Agriculture and Agri-Food Canada (AAFC) is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives. We are dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, colour, religion, sex, age, disability, sexual orientation, gender identity or expression, socio-economic background or lived experience. By embracing diversity and inclusion, our department ensures broader discussions, better decisions, and a more positive workplace.

We welcome all candidates, including Indigenous Peoples, Black, other racialized groups, persons with disabilities and members of the LGBTQ2+ community to apply and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Indigenous (Aboriginal*) Peoples, Persons with Disabilities, Women or Visible Minorities - Black people and other racialized groups).

*The term “Aboriginal” is used within this job advertisement as it relates to the Employment Equity Act and other legislative frameworks. The term “Indigenous” is used where possible, in alignment with the United Nations Declaration on the Rights of Indigenous Peoples.

Duties

• Within the Integrated Services team, works in a dynamic environment to support the two sites (Charlottetown and Harrington) of the Charlottetown Research and Development Centre.
• Provides financial advice and support to clients, which includes the processing of transactions for accounts receivable and payable, revenue, collaborative agreements and travel, as well as related budgetary tracking and reporting.
• Administers the Trade Accounts Receivable Process (TARP) within the financial system, which includes verifying, inputting and invoicing for collaborative agreements, contracts and sales of goods and services.
• Verifies and inputs financial budgets using the Proposal Submission System (PSS) and validates in the financial system (SAP).
• Administers the Salary Forecasting Tool (SFT) through the financial system, including preparing, inputting and forecasting salary free balances, as well as producing reports for client needs.
• Coordinates, organizes and inputs client travel needs into the Shared Travel Services (STS) system and provide clients with advice and guidance on complex travel requirements.

Work environment

The Charlottetown Research and Development Centre (CRDC) is part of Agriculture and Agri-Food Canada’s national network of 20 research centres. The CRDC focuses on the development and transfer of knowledge and innovative technologies for agriculture in Atlantic Canada. Its mission is to undertake research to enhance environmental sustainability of crop production systems in the heavily leached soils and sensitive watersheds of the Atlantic Region, diversification from bioresources both regionally and nationally, and innovative in primary production agriculture. The centre also supports national research in integrated crop production and several national crop breeding programs.

Intent of the process

The need is to staff one full-time indeterminate position.

A pool of qualified and partially qualified candidates may be established and may be used to staff similar positions with various tenures as well as various linguistic requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Secondary school diploma or an acceptable combination of education, training and/or experience.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

EXPERIENCE:
Experience in using Microsoft Word, Excel and Outlook.
Experience providing financial support services.
Experience in providing advice, guidance and information to clients in a customer service environment.
Experience in collecting, inputting and reconciling data, and verifying accuracy.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCES:
Experience in using Salary Forecasting Tool (SFT) for salary forecasting and related reporting.
Experience in using the Project System/SAP for project budget allocations.
Experience in using the Shared Travel Services (STS) to organize and document client travel needs.
Experience in procurement of goods and services.
Experience in using accounts payable or accounts receivable modules in SAP.

OPERATIONAL REQUIREMENTS:
Willingness and ability to work overtime when required.
Possession of a valid driver’s license.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE:
Knowledge of general accounting practices and procedures.

COMPETENCIES:
Client Focus
Initiative
Planning and Organization
Teamwork

ABILITIES:
Ability to analyze information and make recommendations.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Agriculture and Agri-food Canada recognizes that the diversity of its employee population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We encourage women (especially in non-traditional occupations), Indigenous peoples (Aboriginal peoples), persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the Employment Equity groups as selection may be limited to candidates belonging to one or more of the groups.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Willingness and ability to take training related to the duties of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSEMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.