Administrative Officer *AMENDMENT to closing date*

Update: Amendment to closing date: 16 October 2022 - 23:59, Pacific Time

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Candidates must clearly demonstrate with concrete examples, IN THE PRE-SCREENING QUESTIONS, how they meet the education and experience factors listed in the essential qualifications. Only screening questionnaire will be used during pre-screening process. We may use resumes as a secondary source to validate the answers to the pre-screening questions. Candidates who fail to provide sufficient information will be eliminated from further consideration.

We strongly encourage applicants to submit their applications on-line.

The following are some of the benefits associated with applying on-line:
• Applicants can create and manage their accounts and apply to job opportunities as long as an internet connection is available.
• Applicants can create a profile and retrieve stored application(s) (personal information, covering letter and résumé) previously submitted and modify them, if necessary, before submitting the application.
• Applicants can modify their application/résumé at anytime BEFORE the closing date indicated on the job advertisement.

Work environment

Please be advised this process will be used to staff positions in the new department of Indigenous Services Canada. The creation of Indigenous Services Canada is an important development in our renewed relationship with Indigenous peoples. These structural changes will allow our government to work more effectively with Indigenous partners to provide services that improve people’s day-to-day quality of life. The candidates are encouraged to visit the website https://www.canada.ca/en/indigenous-services-canada.html for more information on various programs and services

Intent of the process

The immediate need is to staff (1) term position in Sioux Lookout, ON.

A pool of qualified candidates will be established and may be used to staff identical or similar positions in various locations with various tenures such as permanent specified term, acting, assignments/secondments, or deployments. It may also be used to staff identical or similar positions by other regions or federal departments across Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

EDUCATION
ED1-A secondary school diploma or employer-approved alternatives

Notes:
The employer-approved alternatives to a secondary school diploma are:
-A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
-An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
E1 - Experience in maintaining and managing spreadsheets for the tracking of information

E2 - Experience in providing customer service to clients

E3 - Recent experience* in the coordination of administrative support services
*Recent experience is defined as acquired within the last two years

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES AND SKILLS
- Ability to communicate effectively orally
- Ability to communicate effectively in writing
- Ability to prioritize and manage a high volume workload
- Ability to pay attention to details

PERSONAL SUITABILITY
- Discretion
- Working effectively with others
- Judgment
- Effective interpersonal skills

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE
AE1 - Experience working with SAP

AE2 - Experience in administration services as it relates to human resources

AE3 - Experience in administration services as it relates to finance or procurement

AE4 - Experience in supervising a team

ASSET ABIILITIES
- Ability to work effectively with First Nations, Inuit, or Métis

ASSET PERSONAL SUITABILITY
- Aboriginal Cultural Competency*
*Please note the definition of Aboriginal Cultural Competency for Indigenous Services Canada is: The term Aboriginal cultural competency includes knowledge of Aboriginal peoples and refers to the ability to work effectively with Aboriginal peoples from different cultural backgrounds, or in settings where cultures coexist. It includes the ability to communicate and understand the culture and behaviours of other individuals and groups, and to make appropriate recommendations.

ORGANIZATIONAL NEEDS
Indigenous Service Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals for Aboriginal peoples, preference may be given to candidates who, at the time of application indicate that they are an Aboriginal person (self-declaration).

OPERATIONAL REQUIREMENTS
-Willing and able to work overtime as requested.

Conditions of employment

Reliability Status security clearance - Applicants who have not lived in Canada for the past five (or ten, depending on security level) years may be required to submit a police certificate from each country in which they have lived for six months or more during this period, as well as other documentation required for the security screening process. Failure to submit this documentation if requested will eliminate the application from further consideration.

-Medical suitability: Pass a Pre-placement Health Evaluation and Periodic Health Evaluation.
-Willing and available to travel, as required.
-To have and maintain a valid driver`s license.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please ensure that you read ALL points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this staffing process.

You are entitled to participate in the selection process in the official language of your choice

Please ensure that your email address is on your application for correspondence. Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email.)

Applicants who are screened in to this selection process will be sent further information by email regarding what to expect during subsequent phases of this staffing process.

A current copy of your resume may be used as another source to confirm the education and experience you will be asked to describe in the screening questions. It may also be reviewed by prospective hiring managers at the appointment stage.

In order to manage the number of applications in the selection process, management may use random selection and/or top down consideration of scores at various steps in the process, to determine the number of candidates who will be further considered in the process.

Proof of education will be required. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca

All applicants who are new to the federal public service must provide proof of citizenship prior to their appointment. This is necessary for both temporary (specified period) and permanent (indeterminate) employment. Any of the three (3) documents would be accepted: 1. Birth Certificate, 2. Passport or 3. Citizenship Certificate. Note: An expired passport, satisfies the proof of citizenship requirement.

How to obtain Canadian Citizenship Certificate: The citizenship certificate is provided by Immigration, Refugees and Citizenship Canada. To learn about how to obtain the certificate, visit this link:

https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-citizenship/proof-citizenship/eligibility.html

Note that there is a fee to receive this certificate and the displayed wait time for the production of the certificate may be several months, however; requiring proof of citizenship in order to obtain employment would be considered an urgent reason, significantly reducing the wait time.

Your ability to communicate effectively in writing will be assessed via the application.

Various assessment tools may be used in this selection process such as: standardized tests, reference checks, written tests, an interview, etc.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.