Administrative Coordinator (Inventory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

PLEASE NOTE, WE WILL ONLY ACCEPT ON-LINE APPLICATIONS RECEIVED VIA THE Canada.ca SITE. Persons with disabilities preventing them from applying on-line are asked to contact the individual noted at the bottom of this advertisement.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education, and the essential and asset experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Should you indicate in your response "please refer to CV/resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Any or all of the asset qualifications, operational requirements, and organizational needs may be used for the screening of applications. If you meet these criteria, please clearly demonstrate how you meet them in writing. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.

Education obtained outside of Canada must be evaluated. Please contact The Canadian Information Centre for International Credentials as soon as possible to initiate the evaluation process http://www.cicic.ca/

Work environment

The Information Management and Technology (IMT) Branch, within the British Columbia RCMP Division, is responsible for developing, implementing, and maintaining information, communication and computer technologies. The Branch is located in the RCMP Headquarters in Surrey, B.C. where it is nestled within the Green Timbers Urban Forest. We strive to provide our clients with excellent service at all times and provide our employees with a healthy work environment by creating a respectful workplace, working as a team and putting our clients’ needs first and foremost. The right candidates will work within a cohesive team to achieve the desired outcomes for their respective goals.

The work environment is in an office setting, primarily with the Government of Canada Workplace 2.0 strategy. The IM+T Branch office space utilizes a combination of this and functional workspaces that is both collaborative and interactive. Employees work a 37.5 hour work week, Monday through Friday with some flexibility to work variable start times or completing their hours of work over 8 or 9 days instead of 10 in a two week period. The RCMP recognizes the diversity of its workforce and is committed to providing a respectful workplace free of harassment, discrimination and other forms of disrespectful behaviour.

The Management Services Section supports the IMTB Director General, various Branch Section (Information Management, Business Solutions, IT Operational Program, IT Core, Computer Services and the Radio Technology Program) and Branch employees through the centralized management of Finance, Human Resources, Personnel Security, Divisional Shared Services Canada IT Projects, Strategic Planning and other administrative support functions. This approach uses economies of scale and subject matter expertise to provide in-depth knowledge and services in a consistent and standardized manner.

This position reports directly to the Manager of our Management Services Section and provides: financial management advice and guidance; coordinates budgetary planning, control and reporting; uses complex functionalities in MS Excel including pivot tables and vlookup formulas; supervises 1-3 employees that support the finance functions within the IMTB. Please note: significant financial analysis is required.

This position is located in a law enforcement environment that includes regular contact with uniformed and armed police officers.

Intent of the process

Anticipatory.

The intent/result of this process is to indeterminately staff (on a full time basis) one position.

A qualified group of candidates may be identified and may be used to staff future vacancies, similar or lower-level positions, for term, permanent and acting, at full or part time hours.

Indeterminate employees at the same group and level or equivalent may be considered for deployment.

Applicants are encouraged to apply ONLY if they are willing and able to work in Surrey, BC. All positions are located at 14200 Green Timbers Way, Surrey, BC.

Should a CM be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Recent* and significant** experience providing accounting or financial support services in a full accounting cycle (e.g. budgeting, forecasting, invoices, expense claims, JVs, running reports, year-end).
Significant** experience providing administrative services, advice and guidance to managers or clients.
Significant** experience analyzing, interpreting, and applying financial management policy instruments or financial information.
Significant** experience using a financial management system (such as Team, SAP).
Recent* experience providing customer services.
Recent* and significant** experience using EXCEL at an intermediate level (e.g. formulas, pivot tables).

*Recent experience is defined as the performance of duties within the last 12-24 months.
**Significant experience means depth and breadth of experience normally associated with the performance of duties over a period of approximately 18-36 months in the relevant functions.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
Knowledge of the Financial Administration Act and practices on managing accounting and use of funds (Sections 32-34, 120-131).
Knowledge of RCMP “E” Division (B.C.) structure and priorities.

Competencies:
Demonstrating integrity and respect.
Working effectively with others.
Showing initiative and action oriented.
Thinking things through.

Abilities:
Ability to manipulate data, analyze, evaluate alternatives, and make recommendations.
Ability to use reasoning skills to solve problems.
Ability to deliver and present material in a clear and concise manner.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

EDUCATION:
Working towards accounting designation, minimum 1 year.
Post secondary diploma in business, commerce or public administration.

Degree equivalency

EXPERIENCE:
Experience in at least one of the following financial disciplines:
o Finance
o Accounting operations
o Financial systems
o Costing
Experience conducting quality assurance.
Significant** experience using MS Excel macros or databases.
Experience supervising employees including performance management.
Experience developing guidelines or standard operating procedures.
Experience working in or with RCMP Finance.
Experience working with RCMP coding charts and financial forms.
Experience applying RCMP financial management policies, processes and procedures.
Experience using GCDOCS within the Government of Canada.
Experience using TEAM (SAP) financial management system and reconcile financial transactions.
Experience in Government of Canada Financial Administration Act, policies and procedures.

**Significant experience means depth and breadth of experience normally associated with the performance of duties over a period of approximately 18-36 months in the relevant functions.

Operational Requirements:
Willingness and ability to work overtime, as and when required.
Willingness and ability to travel, if and when required.

Conditions of employment

Enhanced Reliability status.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

NOTE: Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc. As such, the process may take several weeks or months to complete.

To be granted RCMP security clearance and to maintain the ethical standards of the RCMP, candidates must not be, or have been, involved in certain criminal activities, have been dishonourably discharged, have pending personal bankruptcies, etc. For additional information and a complete list of activities, please visit http://www.rcmp-grc.gc.ca/en/good-character . The security requirements are the same for all employees of the RCMP.

An exam may be administered.

An interview may be conducted.

2 previous Supervisor References will be required as reference checks may be conducted.

Once established, the qualified pool will be valid for a period of 12 months and may be extended.

Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Random selection may be used to identify which applicants will be assessed or appointed in this appointment process.

Top-down selection may apply.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

This process and the resulting pool will only be used to staff positions in the RCMP “E” Division IMT Branch.

Experience qualifications will be assessed upon application. Further confirmation or assessment may be conducted through reference checks.

Any information provided by a candidate through their application or assessment that is deemed to be incorrect or fraudulent will be eliminated from further consideration.

All information obtained throughout the selection process, from time of application to close of process, may be used to evaluate candidates.

PLEASE NOTE: Where an e mail address is provided, the Selection Board may choose to communicate with candidates by e mail to provide/request information and to invite candidates to attend any portion of the assessment. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Testing may be completed through email where the candidate will require access to a computer with Microsoft Word, Excel and PowerPoint.

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

NOTE: Applications are to be received online by clicking on the button below. Please do not send your resume or application to the Contact noted unless you are a person with a disability who is unable to apply online. The Contact can assist with general questions.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.