Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

💻 ONLY APPLICATIONS SUBMITTED ON-LINE USING THE 'APPLY ON-LINE' BUTTON, WILL BE CONSIDERED.

📞 Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process prior to the closing date. You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.

📌This selection process may be used to fill the same or similar positions at equivalent or lower classifications on a casual, term, indeterminate or acting at full or part-time hours.

APPLICANTS ARE ENCOURAGED TO APPLY ONLY IF THEY ARE WILLING AND ABLE TO WORK IN OR RELOCATE TO THE LOCATION OF THE POSITIONS BEING STAFFED.

📢 Candidates must clearly demonstrate how they meet the essential education and experience criteria as well as the asset qualifications by responding to all the screening questions. Candidates must elaborate their answers by providing concrete examples, and indicate when and where they obtained this experience. Please note that failure to respond to the screening questions with the requested information could result in your application being rejected. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history.

Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

✍ Throughout the selection process, it is your responsibility to make yourself available for all testing and interview dates for which you are invited. If you fail to attend any of the scheduled testing or interview sessions, you will be deemed to be no longer interested in this selection process and as a result, you will not be considered further.

🎓 Proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates are required to provide the ORIGINAL education document and a copy. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process.

Please note: You must provide ORIGINAL proof of name change if the name identified on your education document(s) is different than your current legal name.

Applicants with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

📧 Communication for this process will only be sent via email. As the applicant, it is your responsibility to ensure accurate contact information is provided and that you inform our office via email of any updates as required. Ensure you include an email address you can access from home and that it accepts email from unknown users. You are strongly encouraged to check your email on a regular basis, including your junk mail folder.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

🚨 All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

Successful applicants will be required to obtain and maintain an RCMP Security Clearance throughout their employment.

Work environment

Are you looking for a rewarding career with a great working environment? Here are a few reasons to work for the RCMP:

- Worry-free parking;
- An inclusive work environment committed to employment equity;
- Attractive compensation package including sick leave, family-related leave, heath/dental plans, pension plan, and possibility of flexible work hours. For more information regarding benefits, please see the link to the collective agreement provided at the top of the poster.

As an employer of choice for over 26,000 men and women, the RCMP promises a career like no other. With almost 150 years of tradition and service, the RCMP is Canada’s national police service. Proud of our traditions and confident in meeting future challenges, we commit to preserve the peace, uphold the law and provide quality service in partnership with our communities.

Intent of the process

Anticipatory Staffing - A qualified pool of candidates may be established to staff similar positions at the AS-01 / CR-05 group and level for term, indeterminate or acting at full or part-time hours or lower level positions.

Should a CM be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member. Notification regarding the CM appointment will be sent to all applicable candidates who are within the area of selection and participated in the advertised process.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

CR-05
Successful completion of two years of secondary school or employer-approved alternatives (see Note 1).

AS-01
A secondary school diploma or employer approved alternatives (See Note 1)

Note 1: An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

► Experience in performing general administrative support duties, for example coordinating all aspects of travel, managing the flow of information and maintaining inventory of office supplies.

► Experience in using computer applications including word processing, spreadsheets, and email applications.

► Experience analysing an operational budget or compiling financial records.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES

► Ability to communicate effectively orally.
► Ability to communicate effectively in writing.
► Ability to plan, organize and effectively adapt to shifting priorities.

PERSONAL SUITABILITY

► Effective Interpersonal Skills.
► Discretion.
► Dependable.
► Initiative.
► Client Service

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE

► Experience managing the agenda and coordinating the daily operations and activities of a manager’s office.

► Experience in planning and organizing meetings or conferences, including preparing agendas and taking minutes.

► Experience analyzing internal and external reports.

OPERATIONAL REQUIREMENTS

► Willing and able to work in a busy police environment, including exposure to sensitive and/or graphic material.
► Willingness and ability to travel for work and/or training purposes using various modes of transportation.
► Willingness and ability to work overtime as required.

Conditions of employment

► Various security requirements including RCMP Enhance Reliability Status, Secret and Top Secret Security Clearance.
► All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A pass mark will be established for each essential qualification. Candidates must meet each essential qualification to be appointed to the position. A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications, organizational requirements, or operational needs. However, meeting these criteria is desirable and may be used as a deciding factor in choosing the person to be appointed.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

An interview may be administered. Interview(s) may be conducted via telephone, video-conference or other similar means.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position. You MUST CLEARLY DEMONSTRATE IN WRITING how you meet the requirements under Language, Education and Experience. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. PROVIDE CONCRETE AND DETAILED EXAMPLES AND DESCRIBE THE WORK/DUTIES YOU HAVE PERFORMED. Failure to do so may result in your application not being considered further during the screening process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. The ASSET qualification(s) may be used for screening of applications. If you meet these asset qualifications(s), PLEASE CLEARLY DEMONSTRATE IN WRITING, HOW YOU MEET THEM. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Testing/interviews will be conducted at locations of the employer's choice and may require candidates to travel to the test/interview location.Please note that candidates (including employees of the Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Persons are entitled to participate in the appointment process in the official language of their choice.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Acknowledgment of receipt of applications will not be sent; we thank all those who apply.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

We thank all those who apply

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.