Administrative Professional

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

In Fisheries and Oceans Canada’s (DFO) Maritimes Region, we are committed to ensuring a psychologically healthy and safe workplace. We hire leaders who, along with having the technical competencies and experience, care about people and respectfully champion the success of each person by building cohesive teams and creating a work environment where diverse values, opinions and ideas of all employees are celebrated. Employees are our most valuable asset and supporting employee well-being strengthens our Region as a whole.

We recognize the value that a representative workforce brings to our organization. We celebrate the richness of the people that contribute to our organization’s workforce; a workforce where the diversity of thought, culture, ethnicity, age, gender orientation and experiences are considered invaluable assets. Together, we can meet new challenges, fuel innovation through diversity, help create prosperity and make a positive impact in the workplace and the people we serve.

In support of achieving a diverse workforce, we may prioritize the assessment of candidates who self-declare as a member of one of the following Employment Equity groups: Aboriginal persons, persons with disabilities, and visible minorities.

Come join DFO’s Maritimes Region where your values, opinions and ideas will be celebrated in a psychologically healthy and safe workplace.

✍ Ready to apply?
➊ Click “Apply Now”.
➋ Answer the screening questions. [Be specific]
➌ Submit your application!

Intent of the process

Qualified candidates will be placed in a talent pool to be used for staffing similar permanent or temporary positions in the future. The skill specialization(s), work location, language profile, and security clearance requirements will vary according to the position being staffed.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, the person may be considered for acting, assignment or secondment opportunities.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
✔ Successful completion of secondary school (high school) according to provincial or territorial standards or general equivalency diploma (G.E.D.)

Degree equivalency

EXPERIENCE
✔ Experience providing service in an environment where priorities are changing and tasks are varied;
✔ Experience maintaining a database, including entering and validating data;
✔ Experience using spreadsheet software, such as MS Excel, for tracking purposes.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:
✔ Ability to communicate effectively in writing;
✔ Ability to communicate effectively orally;
✔ Ability to organize workload and establish priorities.

CORE COMPETENCIES
✔ Demonstrating integrity and respect;
✔ Working effectively with others;
✔ Showing initiative and being action-oriented;
✔ Thinking things through.

PERSONAL SUITABILITY
✔ Dependability

Conditions of employment

Reliability Status security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

❗ IMPORTANT INFORMATION ABOUT THIS SELECTION PROCESS ❗

***************************
VOLUNTEER EXPERIENCE
***************************
DFO recognizes and values the important contribution volunteer work offers in developing employees' experience, skills, etc., as well as enriching our organization and communities. Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

***************************
COMMUNICATION 📧
***************************

Communication with candidates throughout this process will be sent to your GC Jobs account and to your e-mail. You must check your e-mail account frequently as there may be a deadline for responses. It is your responsibility to ensure accurate contact information is provided and updated as required. Please ensure your e-mail address accepts email from unknown users (some email systems block these types of email). Please note that we will consider that you are not interested in participating in this selection process should you not respond to our communication.

When communicating with us during any stage of this process, please indicate the selection process number (22-DFO-MAR-EA-HRCS-335645) in the subject field of your email.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of your qualifications.

***************************
STAGES IN THIS SELECTION PROCESS
***************************

👉 Part 1: Application

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you would like to apply to this position in an alternative way, please contact Chelsey Lays, Senior HR Business Partner & Team Leader at as soon as possible. Applications will only be accepted up until 23 May 2022 - 23:59, Pacific Time.

👉 Part 2: Online Exercise

Applicants who’ve successfully demonstrated in their application that they have the required experience for Administrative Professionals positions will be invited to complete an online exercise via VidCruiter, a third-party online platform.

👉 Part 3: Pre-Recorded Interview

Applicants who are successful on the online exercise will then be invited to complete a pre-recorded interview via VidCruiter, a third-party online platform. Applicants will be provided with a deadline to complete this pre-recorded interview and may complete it at a time and place that is convent for them, within the deadline. The pre-recorded interview may be completed on a desktop, laptop, tablet or cell phone.

Assessment schedules may differ depending on the position being staffed, resulting in some applicants being assessed before others.

👉 Part 4: Pool of Administrative Professionals Established

Once the assessment board has reviewed all material from the online exercise and pre-recorded interview to determine if you meet the common requirements for Administrative Professionals positions, you will be notified if your name will be placed into a pool for management to use when filling position vacancies.

A hiring manager may be in contact with you directly to discuss your qualifications once position vacancies are identified. Qualifications deemed necessary for a specific job opportunity could require further assessment (i.e. an interview), without these qualifications having been initially posted on this job advertisement.

***************************
POLICY ON THE COVID-19 VACCINATION FOR THE CORE PUBLIC ADMINISTRATION INCLUDING THE ROYAL CANADIAN MOUNTED POLICE
***************************

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

***************************
ACCOMMODATION
***************************

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.