Business Unit Administrator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Federal Public Service is stronger and most effective when we reflect the diversity of the Canadian population we serve. The Canada Energy Regulator (CER) is dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, sex, age, disability, sexual orientation, gender expression, socio-economic background or lived experience.

“Indigenous peoples” and “Aboriginal peoples” refer to people who are North American Indian or members of a First Nation, Métis or Inuit. North American Indians or members of a First Nation include treaty, status or registered Indians, as well as non-status and non-registered Indians. The term “Indigenous peoples” is used on this page, and aligns with international usage. “Aboriginal peoples” is the legislative term that appears in the Employment Equity Act and the Employment Equity Regulations.

In order to self-declare, please ensure to check off the appropriate box within the online application under the Employment Equity section. To learn more about self-declaring, we encourage you to consult the following website: https://www.canada.ca/en/services/jobs/opportunities/government/self-declaring-because-we-care.html.

The Canada Energy Regulator works to keep energy moving safely across the country. We review energy development projects and share energy information, all while enforcing some of the strictest safety and environmental standards in the world. Headquartered in Calgary, Alberta with regional offices in Montréal, Vancouver and Yellowknife, the CER has approximately 500 employees.

The CER is recognized as one of Canada's Top 100 Employers in a national competition to determine which employers lead their industries in offering exceptional workplaces for their employees.

Duties

Responsible for providing administrative services for an executive of a Business Unit. The job can expect to conduct research, create statistical reports, prepare agenda’s and take minutes, and budgets. The job may provide functional supervision, leadership and support to other administrative staff.

Intent of the process

Qualified candidates may be used to staff other similar positions at an equivalent or lower level on a term, indeterminate, or acting basis.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education: Post-Secondary Certificate (1-2 years) in a field related to the job.

Degree equivalency

Experience:

EQ1 Experience supporting management in the budget management cycle, and budget planning/forecasting.

EQ 2 Experience using the Microsoft Suite of applications including Word, Excel, Outlook, and PowerPoint.

EQ3 Experience in editing and reviewing correspondence or briefing notes.

EQ4 Significant experience in the management of a senior manager’s calendar, agenda and managing the flow of information.

Note: For the purpose of this process, ‘significant’ experience is defined as the depth and breadth of experience normally acquired over several years of substantively more progressive and complex responsibilities.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential or Bilingual Imperative (BBB/BBB)

We are looking to create a list of qualified candidates who may be used to staff English Essential or Bilingual Imperative (BBB/BBB) positions in the future.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Organization-wide Competencies:

OC1 Leadership and Teamwork (Apply)
• Seeks opportunities to provide leadership.
• Develops working relationships with a range of parties.
 
OC2 Accountability and Results Orientation (Apply)
• Sets and meets deadlines and takes personal accountability for results.
• Makes timely and accurate decisions on routine issues without guidance.

OC3 Initiative and Adaptability to Change (Apply)
• Assesses business systems performance and suggests improvements.

OC4 Oral Communication (Apply)
• Communicates clearly, concisely, and effectively.

OC5 Written Communication (Apply)
• Communicates clearly, concisely, and effectively.

Technical Competencies:

TC1 Business Administration and Client Services (Apply)
• Accesses the appropriate administrative policies and processes.
• Conducts research, analyzes findings, determines approach and designs, and produces material (e.g. reports, correspondence, statistical data) in an appropriate format.
• Makes decisions on the selection of appropriate tools and techniques (databases, spreadsheets, graphics, filing systems, office practices) in order to achieve results.

Competency Level Definitions

Apply is defined as demonstrating sound understanding of the competency and ability to apply and contribute.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications

AQ1 Diploma in an area relevant to the job, such as but not limited to Administration, Accounting, Business, Records, etc.

AQ2 Experience in procurement, including managing contracts, preparation of invoices, payment of invoices, budget tracking etc.

AQ3 Experience preparing travel arrangements and expense reports.

Organizational Needs: The CER is committed to building a diverse workforce reflective of Canadian society. Preference may be given to qualified candidates who self-identify from the following Employment Equity Groups: Aboriginal Persons, Visible Minorities, Persons with Disabilities and/or Women. We encourage you to indicate if you belong to one or more of the designated groups by completing the EE section in your application.

Conditions of employment

1) Willingness to undergo, successfully pass and maintain a reliability status security clearance. Some positions may require a secret security clearance, which future incumbents will be required to undergo, successfully pass and maintain.
2) Compliance with the CER’s Code of Conduct is required.
Note: It is strongly recommended that potential applicants read and consider the CER’s Code of Conduct prior to applying. This document is available on the CER Website http://www.cer-rec.gc.ca/code-of-conduct.
3) Must be willing and able to travel and to work overtime when required.
4) Must be willing to move within and between business units and teams, based on operational requirements and/or as individual development needs are identified.
5) Compliance with the CER Policy on COVID-19 Vaccination is required.
Note: All employees are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service. Link: www.canada.ca/en/treasury-board-secretariat/news/2021/10/backgrounder-covid-19-vaccine-requirement-for-the-federal-workforce.html

As per the new CER Policy on COVID-19 Vaccination, all employees of the CER must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

2. The CER has a classification system that differs from the greater public service. This NEB-06 position is similar to an AS-03 in terms of salary range only. The benefits offered, including relocation assistance, may be significantly different than those offered in the greater public service. This position is subject to CER’s Professional Institute of the Public Service of Canada Collective Agreement.

3. Salary: Effective 1 November 2021 NEB-06, $59,467 to $72,519

The CER has the following forms of additional compensation that are separate from base salary, the eligibility for which is determined, in accordance with the provisions in the collective agreement or terms and conditions of employment for the duration period specified:
• a Calgary Allowance in the amount of 4.95% of base salary may be paid on a bi-weekly payroll basis depending on work location
• annual performance pay which includes elements of individual performance (60% of payout) and corporate performance (40% of payout)
 
4. Application Requirements: Applicants must submit, by the closing date, a resume clearly demonstrating how they meet the essential qualifications of education and experience. Applicants are strongly encouraged to demonstrate how they also meet the asset qualifications. Asset qualification(s) may be used at any point in the selection process (screening and/or assessment). Failure to provide sufficient information will result in applicants being screened out.

Applicants must provide a valid e-mail address which is functional at all times and accepts messages from unknown users. Our intention is to communicate with applicants by e mail for assessment purposes including sending invitations for written tests, interviews and issuing selection process results.

Candidates will need to provide proof of their education prior to appointment. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at https://www.cicic.ca.

NOTE: Equivalencies granted by the Canadian provincial authorities with respect to Applied (Bachelor's) Degrees by colleges and technical institutes (i.e. in Ontario, British-Columbia, Alberta & Manitoba) must always be accepted as equivalent to Bachelor Degrees granted by universities in the provinces concerned.

5. Head Office Location – Calgary, AB: 210, 517 10th Avenue SW.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.