Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Health Canada is committed to increasing representation of Black employees and other racialized groups, Indigenous People, women and persons with disabilities. Health Canada would like its workforce to be reflective of the population it serves. Therefore, we encourage candidates to indicate voluntarily on their application if they are a member of one of these groups.

Give yourself the best chance to succeed! As the objective of this process is to assess qualifications needed for the position(s) to be staffed, let us know if you have a functional limitation/ disability, which may affect your performance. For example, contact us if you need assistance in completing and submitting your application. Should you then proceed to the next assessment stage, such as an exam or interview, we will send you an e-mail with additional information on the assessment format so that you can determine if you may require an accommodation (such as a different test format, an adaptive technology, or additional time). Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so candidates with functional limitations can fully demonstrate their abilities.

You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.

Health Canada welcomes applications from Veterans. We recognize your contribution to Canadians and would like to offer you the opportunity to continue your career in an environment where multi-talented employees with diverse skills are appreciated and supported.

EVERYONE IS WELCOME
Health Canada and the Public Health Agency are dedicated to building an inclusive workforce that comprises individuals who have an array of identities, abilities, background, culture, skills, perspectives, and experiences that are representative of Canada’s current and evolving population. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team.

BRING YOUR WHOLE SELF TO WORK
We encourage all qualified candidates to apply, regardless of race, colour, religion, sex (including gender identity and/or expression), national origin, sexual orientation, civil union or relationship status, disability, age, parental status, military service, or other status protected under federal law.

In addition to your resume, you must clearly demonstrate IN YOUR ANSWERS TO SCREENING AND TEXT QUESTIONS how you meet the essential qualifications regarding the education and experience criteria. You must detail where and when you obtained the education and experiences, including the educational institution, and by identifying the employer(s) or organization(s) where you obtained the required experience factors, as well as concrete examples demonstrating your experiences. Failure to follow these instructions may result in your application being rejected.

Work environment

Are you interested in working at a cutting-edge organization that values both your physical and psychological health and wellness, provides rich career development opportunities and rewards innovation? Health Canada is among Canada’s Top 100 Employers for 2021 in addition to being recognized as Top employer for Young People since 2015 and as Best Diversity Employer since 2010! Don’t miss your opportunity to not only enjoy the unparalleled benefits of the public service, but to get so much more on our award-winning team!

Intent of the process

Although the immediate intent of this Job Opportunity Advertisement is to staff five indeterminate positions, applicants should be aware that a pool of qualified candidates (fully assessed or partially assessed) may be established and may be used to staff similar bilingual imperative BBB/BBB positions at this group and level. In addition, this process may be used for various tenures (acting appointments, assignment, deployment, indeterminate, specified period, secondment), security requirements and conditions of employment within Health Canada.

As a result of the potential and possible use of the selection process and subsequent pool by hiring managers, we encourage all employees seeking this type of opportunity to apply.

Indeterminate employees at the same group and level or equivalent may be considered first for deployment.

Positions to be filled: 5

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or employer-approved alternatives.

For additional notes and alternatives pertaining to this group, please refer to the Qualification Standards website at: http://www.tbs-sct.gc.ca/gui/squn02-eng.asp#AS

Degree equivalency

EXPERIENCE
- Experience in developing, coordinating and controlling Director’s agenda.
- Experience in the provision and coordination of administrative services in a senior executive office at the Director level.
- Experience in researching, preparing correspondence and revising documents and / or presentations for senior managers.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE
- Knowledge of mandate of the Branch/Department.
- Knowledge of government administrative and financial procedures and policies related to finance, travel, and hospitality.

ABILITIES
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.
- Ability to research and prepare presentation material for departmental and interdepartmental meetings and committees.
- Ability to input into tracking and reporting systems.
- Ability to participate in management meetings, summarizes decisions and action to be taken and monitor progress.

PERSONAL SUITABILITIES
- Respectful of diversity
- Judgement
- Initiative
- Effective Interpersonal Relations
- Dependability

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENT
Willingness and ability to work overtime on short notice may be required.

Conditions of employment

Reliability Status security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Ability to communicate effectively in writing may be assessed with your application.

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Your résumé must clearly demonstrate how you meet the requirements.

Candidates must meet the essential qualifications to be appointed to a position.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form if already employed in the federal public service.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor will be required before an offer can be made.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Please note that in addition to all assessment methods such as the application, exam, interview, correspondence and communication in relation to this selection process may also be used to assess certain qualifications

Persons are entitled to participate in the appointment process in the official language of their choice (English or French). Applicants are asked to indicate their preferred official language in their application.

CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLY MISSING INFORMATION.

Candidates are advised that their exam or interview will only be rescheduled under these exceptional circumstances:

- Medical reason with certificate
- Pre-arranged travel with proof
- Pre-scheduled training with proof
- Pre-arranged exam/interview for another Government of Canada staffing process with proof
- Pre-approved vacation with proof
- Death in the family
- Other exceptional reason deemed acceptable by the Selection Board (e.g. Jury Duty, etc.)

All candidates that apply to this selection process must include in their application a valid email address and ensure that this address is functional at all times and that it accepts messages from unknown users. Failure to do so may result in important messages not being received.

Communication for this process will be conducted via the e-mail address provided in your application. It is your responsibility to ensure that you check for messages regularly.

If you require technical support to apply for this position, please contact jobs.gc.ca at: http://www.cfp-psc.gc.ca/contact-jobs/index-eng.php

Please note that candidates are responsible for submitting their application by the closing date in order to be considered. No applications will be accepted once the deadline has passed.

VERY IMPORTANT NOTE: The PSRS system will time out after 60 minutes of inactivity which may result in your inability to save your work or loss of data. It is recommended that you draft ALL RESPONSES in another document on your PC which may be saved (e.g. in MS Word or WordPerfect) and copy/paste into the PSRS system when completed. HEALTH CANADA IS NOT RESPONSIBLE FOR SYSTEM PROBLEMS WHICH MAY RESULT IN LOSS OF DATA AND/OR INCOMPLETE OR NON SUBMITTED APPLICATIONS.

ALL APPLICATIONS MUST BE SUBMITTED ONLINE THROUGH THE PSRS SYSTEM. Do not e-mail, fax, or mail in hard copy documents.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.