Administrative Officer (Legal)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

ONLY APPLICATIONS SUBMITTED ON-LINE USING THE 'APPLY ON-LINE' BUTTON ABOVE WILL BE CONSIDERED since in addition to the essential and asset education and experience criteria screening questions, the following essential qualifications will also be evaluated at the time of application:

► Ability to communicate effectively in writing
► Problem Solving
► Team Player

Please ensure to plan 1-2 hours (if your resume is already written) to answer all the questions that are included in the online application process. *** If there are limitations or special circumstances preventing you from submitting your application via the PSRS online portal, you must contact the HR Advisor AND receive approval to apply via an alternate means PRIOR to the closing date.***

We are aware that there are a lot of questions to answer, but these will eliminate the need for a written exam and improve the overall selection process efficiency. If you answer all the questions for which you meet the requirements, you will significantly increase your chances in having an opportunity. Failure to answer the questions will result in your application being rejected.

TIPS FOR APPLICANTS: When answering the screening questions ensure that you provide complete and thorough details of your experience. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided. Failure to provide sufficient information may result in your application being screened out of the competition.

Intent of the process

The immediate intent of this selection process is to staff one(1) future vacant Bilingual Imperative BBB/BBB position in Gatineau, QC. A pool of partially qualified candidates will be established through this process and could be used to staff identical or similar Bilingual Imperative BBB/BBB positions in the NCR with various security clearance levels as well as various tenures (indeterminate, specified period, deployment, acting, secondment, assignment) according to the position being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

►Education:

Successful completion of two years of an acceptable post- secondary educational program in a law-related field or an acceptable combination of education, training and/or experience in a field relevant to the position to be staffed.

Degree equivalency

►Experience:

Meaningful and recent* experience in providing administrative and legal support services to lawyers, notaries and/or directly to senior officials ** including, but not limited to: preparing and drafting emails, letters, contracts, legal documentation etc.

Experience in working with the Microsoft Office Suite, including Outlook, Word and Excel.

Note:

* "Meaningful and recent experience" means at least three years of experience acquired within the last five years.

** "Senior officials" means directors or holders of higher-level positions.

►Abilities:

Ability to communicate effectively in writing.

►Personal Suitabilities:

Problem Solving
Team Player

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

►Asset Qualifications:

Education:

A degree from a recognized post-secondary institution (Bachelor’s degree or higher) with a specialization in paralegal studies or in a field related to law or in real estate.

Degree equivalency

Experience:

Experience working in the federal government in drafting commercial legal real estate instruments, including but not limited to: purchases, sales and leases.


Experience in working in a real property leasing or real property transaction environment.

Experience in the general content of legal agreements such as: purchase, transfer, licence, lease, Permit, Memorandum of understanding (MOU) of federal real property.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

►Abilities:

The ability to interpret commercial real estate contracts and write letters in a clear and concise style.
Ability to communicate effectively orally.

►Personal Suitabilities:

Time management
Client service orientation
Discretion
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

►ORGANIZATIONAL NEEDS:

Environment and Climate Change Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our Engagement Strategy to achieve employment equity goals, selection may be limited to qualified candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities and Women.

Conditions of employment

Reliability Status security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The hiring Department will only accept on-line applications. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line.
• Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
• Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
• Applicants can verify the status of their applications, at any time.
• Applicants can be notified electronically of tests or interviews and results.
For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

It is your responsibility to ensure that your email and contact information are maintained with the Assessment board AND in your Public Service Resourcing System (PSRS) account. As all of the communication for this process will be conducted via the email address provided in your application AND/OR via your PSRS account, it is your responsibility to ensure that you check for messages regularly and to ensure that your email address accepts messages from unknown users (some email systems block these types of email or filter them to a junk mail folder). Failure to respond to key messages may result in your being eliminated from this process.

Depending on the number of applicants, the needs and/or Human Resources plans, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, MAY BE USED for the purpose of managing applications.

Please note that any information provided through this selection process may be considered in the assessment of any of the essential or other qualifications, including the ability to communicate effectively in writing.

Persons are entitled to participate in the selection process in the official language of their choice.

You must provide proof of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Consult the Canadian Information Centre for International Credentials for further information at https://www.cicic.ca/

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service. (https://www.canada.ca/en/treasury-board-secretariat/news/2021/10/backgrounder-covid-19-vaccine-requirement-for-the-federal-workforce.html)

As per the new Policy on COVID-19 Vaccination for the Core Public Administration (https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32694) Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

We thank all those who submitted an application. Acknowledgment of receipt of applications will not be sent; only those selected for further consideration will be contacted.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.