Project Coordinator, Project Management Office (Inventory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

PLEASE NOTE, WE WILL ONLY ACCEPT ON-LINE APPLICATIONS RECEIVED VIA THE Canada.ca SITE. Persons with disabilities preventing them from applying on-line are asked to contact the individual noted at the bottom of this advertisement.

NOTE: Applications are to be received online by clicking on the button below. Please do not send your resume or application to the Contact noted unless you are a person with a disability who is unable to apply online. The Contact can assist with general questions.

If you do not fully complete the screening questions as instructed, you may be screened out. It is not acceptable to put “see resume” in the space provided to answer the questions. You MUST clearly demonstrate in writing how you meet the Essential Education, and Experience requirements. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Any or all of the asset qualifications, operational requirements, and organizational needs may be used for the screening of applications. If you meet these criteria, please clearly demonstrate how you meet them in writing. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.

Education obtained outside of Canada must be evaluated. Please contact The Canadian Information Centre for International Credentials as soon as possible to initiate the evaluation process http://www.cicic.ca/

Work environment

The RCMP consists of 30,000+ employees working to keep communities safe throughout Canada. Our team, the IMT Business Solutions, Project Management Office, supports the organization by developing new technologies, dedicated to improving the quality of police services. We are a dynamic, forward thinking group, committed to the professional development and growth of each of our team members. We give you the opportunity to work under the guidance of experienced Sr. Project Managers and Business Analysts, as well as dedicated time for you to take part in a wide variety of training and certification opportunities.

You’ll also be in an environment that helps you establish a positive work/life balance, providing access to partial work from home opportunities, flexible scheduling (such as completing your hours of work over 8 or 9 days instead of 10 in a two-week period) and a number of amenities including a gym and full service cafeteria on site at our E-Division Headquarters near King George Station, in Surrey.

In the Project Coordinator role, you will be supporting your project team to meet its objectives. As such, you will have the opportunity to work with a variety of stakeholders ranging from uniformed members, the general public, support staff, developers and more!
Your responsibilities will include:
• Liaising with stakeholders to schedule appointments, provide user support, deliver progress updates, collect feedback and share other communications related to the project
• Maintaining project documentation
• Facilitating public and internal quality assurance testing sessions
• General administrative duties, such as timesheet reconciliation, data entry, group mailbox management, etc.

We’re looking for someone who is detail oriented, able to effectively prioritize and work independently, demonstrates teamwork in the pursuit of delivering a project together and has an ability to clearly communicate to groups with varying technical understanding.

Intent of the process

Anticipatory.

A qualified pool will be established and may be used for future temporary vacancies (including term, acting, or assignment).

Applicants are encouraged to apply ONLY if they are willing and able to work in Surrey, BC. All positions are located at 14200 Green Timbers Way, Surrey, BC.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
A secondary school diploma or an acceptable combination of education, training, and/or experience.

Degree equivalency

Experience
• *Significant and **recent experience researching and analyzing information from various sources
• *Significant and **recent experience in liasing with stakeholders
• *Significant and **recent experience coordinating or contributing to projects or working groups
• *Significant and **recent experience preparing documentation (including meeting notes, emails, status reports, or presentations)

* Significant experience refers to the depth and breadth of experience associated with the performance of duties over approximately 6 months or more
** “Recent” is defined as the performance of duties within approximately the last 18 months

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education
Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

Occupational Certification
• Project Management certification – Project Management Professional (PMP) or any relevant certification
• Business Analysis certification – Certification of Competency in Business Analysis (CCBA) or any relevant certification

Experience
• Experience with content management systems (e.g. Confluence)
• Experience with task management systems (e.g. Jira)

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge
• Knowledge of administration practices and procedures to provide assistance to project teams.

Abilities
• Ability to communicate orally effectively
• Ability to communicate in writing effectively
• Ability to review information and provide updates to key stakeholders
• Ability to work with minimal supervision

Personal Suitability
• Effective interpersonal relationships
• Analyze
• Initiative

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge
• Knowledge of project management principles
• Knowledge of business analysis best practices

Conditions of employment

Enhanced Reliability Status.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

NOTE: Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc. As such, the process may take several weeks or months to complete.

To be granted RCMP security clearance and to maintain the ethical standards of the RCMP, candidates must not be, or have been, involved in certain criminal activities, have been dishonourably discharged, have pending personal bankruptcies, etc. For additional information and a complete list of activities, please visit http://www.rcmp-grc.gc.ca/en/good-character . The security requirements are the same for all employees of the RCMP.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Interested persons must meet the essential qualifications to be appointed to the position, in a manner determined by the Selection Board. A person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Once established, the qualified pool will be valid for a period of 12 months and may be extended.

Please note that within the context of this selection process, travel costs/expenses will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Random selection may be used to identify which applicants will be assessed or appointed in this appointment process.

Top-down selection may apply.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

This process and the resulting pool will only be used to staff positions in the RCMP.

Any information provided by a candidate through their application or assessment that is deemed to be incorrect or fraudulent will be eliminated from further consideration.

Experience qualifications will be assessed upon application. Further confirmation or assessment may be conducted through reference checks.

All communication relating to this process, including e-mail correspondence and telephone conversations may be used in the assessment of qualifications of the candidate.

PLEASE NOTE: Where an e mail address is provided, the Selection Board may choose to communicate with candidates by e mail to provide/request information and to invite candidates to attend any portion of the assessment. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.