Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Your application and screening questions will be used to assess the Ability to communicate effectively in writing. Your responses to the screening questions will be used as the primary source of information and your resume will only be used to validate this information. Lack of examples and details, or indicating "please refer to resume", will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met. When examples are requested for recent and significant experience, failure to supply dates with concrete examples demonstrating the timeframe and the how experience was gained will also result in your application being rejected.

*** NOTE: Candidates MUST complete the screening questions that will be generated by the system automatically once the candidate applies. Applicants must clearly demonstrate in their responses to the screening questions how they meet the Essential Qualifications . Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities. You MUST provide concrete examples to illustrate how you meet each requirement.

Failure to provide information in the required format may result in your application being rejected from further consideration in the process.

Work environment

Under the direction of a Nurse Manager, and in a collaborative team environment with colleagues, performs administrative tasks to support the operations of Nursing Stations. It is fast paced and rewarding position with routine communication with community health nurses, and nurse in charges working in remote and isolated communities.

Intent of the process

The intent of this process is to staff one (1) position on an indeterminate basis in Sioux Lookout, ON.

A pool of qualified candidates may be established and may be used to staff similar positions at this group and level with various language requirements (English Essential or Bilingual Imperative),various security requirements, various conditions of employment as well as various tenures acting,assignment/secondment, deployment, term and/or indeterminate) within Crown-Indigenous Relations and Northern Affairs Canada and Indigenous Services Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of two years of secondary school or employer-approved alternatives.

The employer-approved alternatives to two years of secondary school are:
• A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
• An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience in providing general administrative services in one (1) or more of the following:

- Co-ordinating travel arrangements and preparing expense reports;
- Co-ordinating schedules for employees;
- Purchasing of supplies;
- Finance

Experience using computer programs including Microsoft Word, Microsoft Excel and Microsoft Outlook.

ABILITIES
Ability to communicate effectively in writing.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS
Experience using Hogg Robinson Group (HRG).

Experience in committing funds and inputting data in the financial system such as SAP Financial System.

Experience in Financial Administrative Act (FAA) and Section 32, 33 & 34.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

COMPETENCIES
Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented

ABILITIES
Ability to communicate effectively orally.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals for Aboriginal peoples, preference may be given to candidates who, at the time of application indicate that they are an Aboriginal person (self-declaration).

Conditions of employment

Reliability Status security clearance

Medical Clearance
i) PRE-PLACEMENT: Category 1 health evaluation + COVID-19 self- screening questionnaireii) PERIODIC: Category 3 health evaluation according to the schedule outlined in the Occupational Health Evaluation Standard for “First Nations and Inuit Health Branch Nurses Assigned to Isolated Posts in Northern First Nations Communities”
ii) Agree to undertake a Category 3 pre-placement periodic health evaluation in accordance with Appendix A of the Occupational Health Evaluation Standard Schedule (http://www.tbssct.gc.ca/pol/doc-eng.aspx? id=12561&section=HTML)
iii) For persons proposed for relocation to an isolated post/remote location and who have dependents: a valid Category 1 medical clearance for their dependent(s) in accordance with section 4.2 of the Isolated Post and Government Housing Directive and Appendix A of the Occupational Health Evaluation Standard Schedule (http://www.njc-cnm.gc.ca/directive/index.php? hl=1&lang=eng&merge=3&did=4&vid=12&pv=1)
iv) For persons proposed for relocation to an isolated post/remote location and who have dependents: consent to their dependent(s) to undertake a Category 1 periodic health evaluation in accordance with Appendix A of the Occupational Health Evaluation Standard Schedule (http://www.tbs-sct.gc.ca/pol/doc-eng.aspx? id=12561&section=HTML)

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

An interview may be administered.

Reference checks may be sought.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Indeterminate employees at the same group and level or equivalent will be considered for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Successful candidate(s) must meet and maintain the conditions of employment throughout their employment.

You must provide proof of your education credentials. Candidates will be required to provide original proof of education as part of this selection process. Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Time sensitive correspondence may be transmitted via e-mail and it will be the candidate's responsibility to ensure they check their e-mail regularly. Failure to respond to communications may result in elimination from this process.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

-Applicants can create a profile and a résumé that can be used when applying for other processes without having to recreate a new application each time.
-Applicants can modify their application/résumé at any time BEFORE the closing date indicated on the job advertisement.
-Applicants can verify the status of their applications, at any time.
-Applicants can be notified electronically of tests or interviews and results.
-For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

We thank all those who apply.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.