Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must meet all essential qualifications in order to be placed into the pool, and the asset qualifications may be a deciding factor in choosing the person to be appointed.

Qualifications may be assessed by a variety of tools and methods including, but not limited to, written tests, interviews, reference checks, etc. Please note that any information provided through this selection process may be considered in the assessment of any of the essential and asset qualifications, including the ability to communicate effectively in writing. Candidates are expected to make themselves available for assessments as scheduled.

A pass mark will be established for each qualification. However, achieving the pass mark is not a guarantee of an appointment or that candidates will be put through to the next stage of the assessment process. A cut-off score and a top-down approach may be used at any step if there is a sufficient number of candidates to meet immediate and anticipated staffing needs.

Your ability to communicate effectively in writing will be assessed through your application and through the screening responses that you provide as part of your application submission.

Duties

Key role:
Provide administrative support services to the Regional Director General/Associate Regional Director General, responsible for Atlantic Canada and Quebec, including: calendar and email inbox management, scheduling meetings, arranging travel, providing financial support, and contributing to a positive and healthy workplace.

Work environment

Environment and Climate Canada is responsible for a wide range of environmental priorities, including conserving and restoring Canada's natural environment and leading Canada’s action on climate change. As part of the Strategic Policy Branch, the Regional Director General’s Office (RDGO) is responsible for Atlantic Canada and Quebec. You will join a fast-paced, dynamic team that is working to advance the Department’s priorities in Atlantic Canada and Quebec. As Executive Assistant, you will be an important member of the team, providing direct administrative support to senior management. Come see why Forbes.com ranked Environment and Climate Change Canada the 2nd best employer in Canada in 2021!

Intent of the process

The intent of this selection process is to staff one (1) bilingual imperative BBB/BBB indeterminate position in Québec City (QC).

A pool of qualified candidates will be established and may be used for anticipatory staffing of one (1) Executive Assistant position in Dartmouth, Nova Scotia. The pool may also be used to staff identical or similar positions with various tenures (term, indeterminate), various language requirements (English Essential, English or French Essential, Bilingual) and profiles (BBB/BBB, CBC/CBC), and various security requirements within Environment and Climate Change Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or employer-approved alternatives*.

* The employer-approved alternatives to a secondary school diploma are:
• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma;
• An acceptable combination of education, training and/or experience;
• Degree equivalency.

Degree equivalency

Experience
• Recent* and significant** experience in providing administrative support services to management, including managing calendar and emails, scheduling meetings and arranging travel;
• Recent* and significant** experience in providing financial support to a manager;
• Significant** experience using Office Suite software (Word, Excel, Outlook).

* Recent experience is defined as experience acquired within the past 3 years.
** Significant experience is defined as a minimum of two years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Abilities
• Ability to organize workload and set priorities to meet deadlines;
• Ability to understand, evaluate and communicate financial reports;
• Ability to communicate effectively in writing;
• Ability to communicate effectively orally.

Personal suitability
• Working effectively with others
• Judgement
• Reliability
• Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

Asset qualifications

Experience:
• Recent* and significant** experience in providing administrative support services to senior management***, including managing calendar and emails, scheduling meetings and arranging travel;
• Recent* and significant** experience in providing financial support to a senior-level manager***;
• Recent* experience in providing HR support services to senior management***;
• Recent* experience working with the SAP financial system.

* Recent experience is defined as experience acquired within the past 3 years.
** Significant experience is defined as a minimum of two years.
***Senior management is defined as Director and above, or equivalent.

Knowledge:
• Knowledge of general office practices and procedures;
• Knowledge of procedures for handling sensitive information.

Organizational needs:
ECCC is committed to attaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of the following Employment Equity groups: Aboriginal, persons with a disability, women and/or visible minorities may be selected for appointment first to fulfill organizational needs. This organizational need may be invoked at any stage of the selection process.

Conditions of employment

• Secret Status security clearance.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.