Registry Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Duties may include the following activities:
• Processing of procedures and Court Services for judiciary and litigants.
• Information and liaison services for judiciary, staff, lawyers, litigants and the general public.
• Procedural advice and assistance to the general public and internal and external clients, litigants, lawyers, Federal Boards, Tribunals, interveners, witnesses), staff and media on the filing of legal and originating documents submitted to the Courts and prepared by the Courts.
• Compliance services, guidance, support and advice on procedural requirements to general public, clients, lawyers, litigants and other registry staff.
• Coordinates activities within the court environment prior to the arrival of the judge or prothonotary; records minutes of hearings; and serves as Court Registrar/Court Technician at sittings of the Courts,
whether it be in person, by virtual means or a combination of both using different digital platforms simultaneously.

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

Candidates may be evaluated further, for specific opportunities, on qualifications (including conditions of employment and operational requirements) that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two (2) years of post-secondary* education or an acceptable combination of education, training and experience related to the position**.

Definitions :
* Post-secondary education means years of education following high school graduation (grade 12 or Secondary V). ** Acceptable combination of education, training and experience related to the position is defined as a high school graduation (grade 12 or Secondary V) and two (2) years of work experience in a judicial, quasi-judicial *** or legal environment.

*** Judicial or quasi-judicial environment means a Board, Commission, Tribunal or Court (Federal, Provincial or Municipal), law firm or equivalent.

Degree equivalency

Recent* experience providing front line service to internal or external clients.

Experience working in a legal environment such as a Board, Commission, Tribunal, Court (Federal, Provincial or Municipal), law firm or equivalent.

Recent* experience applying acts, regulations or directives.

Definition:
* Recent experience is defined as experience acquiredwithin the last four (4) years.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative: BBB/BBB, CBC/CBC and English Essential

Information on language requirements

Ability to manage deadlines and changing priorities
Ability to analyze and evaluate
Ability to work effectively with others
Oral Communication
Written Communication

Client Service Orientation
Judgment
Action-oriented
Reliability
Adaptability

The following may be applied / assessed at a later date (may be needed for the job)

Recent* experience providing procedural recommendations and/or advice to internal or external clients.
Minimum of one (1) year’s experience working as a Registry Officer or similar position in a Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).
Experience working at Courts Administration Service (CAS).
Experience working with different digital platforms such as MS TEAMS and ZOOM.

Definition:
* Recent experience is defined as experience acquired within the last four (4) years.

Depending on the position and requirements of the office, operational requirements may apply, such as:
- Willing and able to work from 8:30 a.m. to 4:30 p.m.
-Willing and able to work overtime, often on short notice, or on standby.
-Willing and able to travel using various modes of transportation (plane, personal or commercial motor vehicle,etc.)
-Willing and able to work in the workplace in Montréal.
-Willing and able to work in the workplace in Fredericton.

Conditions of employment

Reliability Status security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Tests

Applicants must successfully write (Written Communication Proficiency Test (WCPT) (or) Examen de compétence en communication écrite (ECCÉ)).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

By completing the Employment Equity section in your application, you help create a Public Service that is diverse, inclusive and representative of identities, cultures, perspectives and experiences that make up Canada.

In response to the COVID-19 pandemic and further to public health guidelines, preventative measures are being taken to ensure health and safety during the recruitment process.

Due to current circumstances, all assessments will be done virtually.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application. Candidates must meet the essential qualifications to be appointed to a position.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience factors listed as essential and/or asset qualifications on the Statement of Merit Criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples in the provided area. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and/or asset, where applicable, may result in the rejection of your application.

A variety of tools and assessment methods may be used, which may include, but is not limited to, written tests, interviews and reference checks. Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to inform the assessment of the criteria identified on the Statement of Merit Criteria. Any information that you provide throughout this process, including email correspondence, may also form part of the assessment.

Asset qualification(s) may be applied in this selection process.

Written communication may be assessed via the job application.

Candidates will be required to provide proof of their education credentials in the form of a diploma or official transcript.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

We will communicate with applicants by e-mail. It is your responsibility to verify your emails regularly. Applicants shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.