Stream 1 : Administrative Assistant, Stream 2 : Administrative Assistant (Finance)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or employer approved alternatives.

Degree equivalency

EXPERIENCE STREAM 1 and STREAM 2
• Experience in interacting with internal and/or external stakeholders.
• Experience in using Microsoft Word, Excel and Outlook.

STREAM 1
• Experience in providing office management services and organizational support.
• Experience in managing correspondence, including proofreading and editing correspondence for the purpose of quality control.

STREAM 2
• Experience preparing budgets and financial spreadsheets.
• Experience using financial softwares and reporting tools.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

**One or more of these might be considered essential, depending of the position being staffed**

EDUCATION (ASSET) (STREAM 1 AND STREAM 2)
Successful completion of a post-secondary education in a field related to the position.

Degree equivalency

EXPERIENCE (ASSET)
• Experience coordinating in person and virtual events (such as but not limited to conferences, meetings, travel arrangements and/or training).
• Experience in the interpretation of relevant policies, procedures and regulations for financial and/or administrative matters.
• Experience conducting research, analyzing information and making recommendations.
• Experience using an enterprise integrated financial system, for example Oracle or SAP.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative (BBB/BBB or CBC/CBC)

Information on language requirements

ABILITIES (STREAM 1 AND STREAM 2)
• Ability to analyze content of briefing material, reports or correspondence.
• Ability to manage heavy workload, organize and prioritize in a high pressure work environment.
• Ability to use Microsoft Word and Excel in a business environment.
• Ability to communicate effectively orally and in writing.

PERSONAL SUITABILITY (STREAM 1 AND STREAM 2)
• Attention to details
• Judgment
• Thinking things through
• Showing initiative and being action-oriented
• Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

OPERATIONAL REQUIREMENT
Willingness and ability to work overtime with little or short notice.

Conditions of employment

Reliability or Secret security clearance Status.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE: Please submit your application online. We request that you DO NOT email, fax or mail in hard copy documents.

Reference checks may be sought.
An interview may be administered.
A written examination may be administered.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates must meet the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript.

For this appointment process, our intention is to communicate with candidates by e-mail for screening/assessment purposes (including sending invitations for written tests and interviews). Candidates who apply to this selection process must include, in their application, a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users (some e-mail systems block these types of e-mail). If you do not wish to receive your results by e-mail, it is your responsibility to inform us.

Please note that the information provided may be considered in the assessment of any of the essential or asset qualifications, including the ability to communicate effectively in writing.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.