Senior Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Candidates must clearly demonstrate with concrete examples, IN THE PRE-SCREENING QUESTIONS, how they meet the education and experience factors listed in the essential qualifications. Only screening questionnaire will be used during pre-screening process. We may use resumes as a secondary source to validate the answers to the pre-screening questions. Candidates who fail to provide sufficient information will be eliminated from further consideration.

Work environment

Please be advised this process will be used to staff positions in the new department of Indigenous Services Canada. The creation of Indigenous Services Canada is an important development in our renewed relationship with Indigenous peoples. These structural changes will allow our government to work more effectively with Indigenous partners to provide services that improve people’s day-to-day quality of life. The candidates are encouraged to visit the website https://www.canada.ca/en/indigenous-services-canada.html for more information on various programs and services.

Intent of the process

A list of qualified candidates will be established, and may be used to fill similar positions of various tenures (temporary, indeterminate, full-time, part-time).

Please note that this process will ONLY be used to staff positions in Winnipeg, Manitoba.
Applicants are encouraged to apply ONLY if they are able to relocate to Winnipeg, Manitoba.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
•Successful completion of secondary school or an acceptable combination of education, training or experience relevant to the position.

Degree equivalency

Experience:
•Experience using word processing and spreadsheet software (such as but not limited to, Microsoft Word and Excel).
•Experience in providing administrative support in an office environment in areas such as managing a daily schedule, including planning and coordinating meetings, finance, human resources, material management, administrative support to the preparation of reports or travel bookings.
•Experience responding to client or provider inquiries.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
•English Essential
•Bilingual Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Abilities:
•Ability to communicate effectively orally.
•Ability to communicate effectively in writing.
•Ability to work under pressure.
•Ability to use reasoning skills to solve problems.

Personal Suitability:
•Attention to Detail
•Initiative
•Teamwork
•Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Asset Experience:
•Experience in the administration of contracts and/or procurement.
•Experience in processing financial transactions in a financial system (such as SAP or Oracle) or account payment process.
•Experience in providing budget and financial support services.
•Experience providing advice and recommendations to management.
•Experience working in a call centre environment.
•Experience working effectively with First Nations, Inuit and Métis.

Organizational Needs:
In alignment with the Aboriginal Peoples Employment Program (APEP) in support of increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of First Nations and Inuit Health Branch's target population, selection may be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF).

Operational Requirements:
•Willingness and ability to travel.
•Willingness and ability to travel to and stay in remote locations.
•Willingness and ability to work overtime or extended hours.
•Valid driver’s licence required, or personal mobility to a degree normally associated with the possession of a driver’s licence.

Conditions of employment

Secret or Reliability security clearance

Some positions may require candidates to meet one or more of the following:
•Willingness and ability to travel.
•Willingness and ability to travel to and stay in remote locations.
•Willingness and ability to work overtime or extended hours.
•Valid driver’s licence required, or personal mobility to a degree normally associated with the possession of a driver’s licence.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates will be required to provide original proof of education as part of this selection process. Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

In order to manage the number of applications in the selection process, management may use random selection and/or top down consideration of scores at various steps in the process, to determine the number of candidates who will be further considered in the process.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Time sensitive correspondence may be transmitted via e-mail and it will be the candidate's responsibility to ensure they check their email regularly. Failure to respond to communications may result in elimination from this process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.