Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

At Natural Resources Canada, a department from the government of Canada, we believe in developing leadership skills, fostering teamwork, and supporting creativity and innovation. We know it takes people from diverse pools of talent to make this happen. That is why we are looking for people like you. As an employee at Natural Resources Canada you can enjoy diverse employment opportunities, a range of career development programs, and a learning culture that supports you to learn on an ongoing basis. We support balancing your work and private life by offering the benefits of flexible work arrangements.

Intent of the process

A pool of fully or partially qualified candidates may be established through this process to staff identical or similar positions at Natural Resources Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
• Successful completion of two years of secondary school or employer-approved alternatives
• The employer-approved alternatives are:
- a satisfactory score on the PSC test approved as an alternative to two years of secondary school; or
- an acceptable combination of education, training and/or experience.

Degree equivalency

Experience
· Collecting, compiling, retrieving data
· Conducting quality checks of data
· Inputting information into electronic systems
· Manipulating and extracting information from electronic systems for reporting, management decision-making, planning and/or tracking purposes
· Resolving problems of routine to moderate difficulty

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ORGANIZATIONAL NEEDS
· Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, or persons with disabilities may be considered in priority

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge
· Of various software packages, such as Microsoft Word and Excel.
· Of use of office equipment (i.e. switchboard, photocopier, word processing, etc.)

Abilities & Competencies
· Demonstrating integrity and respect
· Thinking things through
· Working effectively with others
· Showing initiative and being action-oriented
· To identify, extract, organize and synthesize relevant information from different information sources
· To organize work and establish priorities to meet deadlines
· To use word processing applications, Excel and PowerPoint
· To work under pressure of tight deadlines and changes in priorities
- Ability to communicate effectively in writing

Personal Suitability
· Ability to learn
· Discretion
· Initiative
· Motivated
· Thoroughness

The following may be applied / assessed at a later date (may be needed for the job)

Experience
· Contacting external service providers to exchange information
· Procuring material and services from both public and private sources
· Maintaining appropriate records on goods and services requisitioned and received
· Preparing agendas, writing minutes, and drafting memorandum and other correspondence reports

Abilities & Competencies
· To establish a documentation tracking and filing systems

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please submit your application through the Public Service Resourcing System. To submit an application on-line, please select the button “Apply Online” below.

For this selection process, it is our intention to communicate with candidates via email. To that end, candidates must include a valid email address in their application. It is the candidate’s responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate’s responsibility to ensure accurate information is provided and updated as required.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates must meet the essential qualifications to be appointed to a position.
Candidates may be required to meet the other qualifications.
All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.