Various Administrative Positions - CR-04 - Casual Inventory *Amendment*

Update: On June 14, 2022, the Government of Canada announced that it was suspending vaccination mandates across the federal public service. As a result on June 20, 2022, the Policy on Vaccination has been suspended until further notice. Despite the vaccination condition of employment being listed as a requirement at the time of this initial advertisement, candidates will no longer be required to be vaccinated prior to being considered for an appointment from this process.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

EVERYONE IS WELCOME: Transport Canada (TC) is committed to building an inclusive workforce with a diversity of experiences, perspectives, and backgrounds that represent Canada.

If you would like to work in a dynamic team, are forward thinking and action oriented, enthusiastic about creating a more diverse, equitable and inclusive workplace where everyone feels a sense of belonging, then TC is the place for you!

Please note that this poster replaces the poster Reference MOT18J-018318-000240. If you have already submitted your application to poster Reference MOT18J-018318-000240, you must resubmit your application by using this poster.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed in the Essential Qualifications and Asset Qualifications if applicable. Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement. Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

NOTE: Casual appointments are excluded from the provisions of the Public Service Employment Act (PSEA). This means casual appointments will not be eligible to apply to internal appointment processes. In addition, the PSEA specifies that the number of days worked as a casual worker cannot exceed 90 days in a calendar year within the same department.

Normally, applicants will not be solicited for incomplete or possible missing information.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!

Apply today for an opportunity to join Transport Canada.

We are looking for dynamic candidates that will help shape and build the future of Transport Canada. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!

Transport Canada employs over 5,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa headquarters. We develop policies and enforce acts and regulations that support transportation efficiency, safety, security, durability, and align with global standards. Our vision is of a safe, secure, durable, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the wellbeing of Canada's middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules and telecommuting that promote work-life balance. Transport Canada was named one of Canada’s top employers in 2020 by Forbes.

Intent of the process

When you submit an application for this selection process, you are not applying for any specific position, but to an inventory in anticipation of future vacancies. As positions become available, the applicants meeting the initial screening requirements identified by the hiring manager may be contacted and referred for consideration. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 3 months. A notice that your application is about to expire will be posted to the My jobs menu of your account 10 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in providing administrative support services in an office environment.
Experience in providing service to clients.
Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:

Diploma from a recognized post-secondary institution in a field related to the duties of the position.
Graduation with a degree from a recognized post-secondary institution with acceptable specialization in a specialty relevant to the position.

Degree equivalency

Experience dealing with individuals to obtain or provide information requiring explanation and/or clarification in a client service environment.
Experience in taking minutes at meetings.
Experience in records management such as classifying and indexing records, file maintenance and file disposition.
Experience in providing administrative support services to senior management.
Experience in event planning and agenda coordination.
Experience in researching, extracting and compiling information from various sources.
Experience in data entry and the preparation of correspondence and reports.
Experience using a human resource management software.
Experience providing administrative support services in the area of goods and services procurement.
Experience in providing support services within Transport Canada.
Experience in providing human resources support services.
Experience in providing administrative support services in Finance or Accounting.
Experience in developing business processes, procedures or training material.
Experience in monitoring and compliance.
Experience providing recommendations and advice to management or clients.
Experience in business travel support services (such as making travel arrangements, preparing itineraries, and processing travel claims).
Experience in preparing spreadsheets and analyzing financial data.
Experience using Microsoft PowerPoint.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Security: Various security clearances, depending on the position being staffed.

The Treasury Board Policy on COVID-19 Vaccination requires, as a condition of employment, that all employees of the core public service be fully vaccinated unless accommodated based on a certified medical contraindication, religion, or other prohibited grounds of discrimination under the Canadian Human Rights Act. If you are the successful candidate, we will require you, in accordance with this Policy, to fill out a vaccine attestation form before an offer of employment is extended.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE ENSURE YOU READ ALL POSTER NOTES THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION PROVIDING FOR INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

Acknowledgment of receipt of applications will not be sent; we will only contact those who are being considered further.

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience they possess.

Referrals from this inventory will be made on an ongoing basis.

Random selection may be used to identify which applicants will be assessed or appointed.

As part of this selection process you must provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

Candidates will be required to pay for their own travel (including travel for assessment purposes), and will be required to pay for their own relocation expenses.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.