Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

**Eligible veterans and CAF members may apply.** The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel.

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

***VERY IMPORTANT NOTE:
In order for your application to be considered, all screening questions must be answered. You must provide concrete examples to demonstrate how you meet each qualification.
Applicants must clearly outline how they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets). Please note that it is not sufficient to only state that you meet the requirements, to provide a listing of your current responsibilities or to write "See CV". In your answers to the screening questions, you must provide concrete examples that illustrate how you meet the requirements. Failure to do so could result in your application being rejected from this process.

Please note that the screening/text questions in the on-line application will be used to assess the ability to communicate effectively in writing.

Intent of the process

The intent of this process is to staff one AS-01 position. A pool of (fully or partially) qualified candidates may be established through this process to staff identical or similar positions at Natural Resources Canada with various tenures (determinate period or indeterminate), language requirements (English Essential, French Essential, English or French Essential and Bilingual) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.)), various security requirements, various conditions of employment and for various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in providing administrative support, including managing a daily schedule, including planning and coordination of meetings.
Experience processing and providing guidance on procurement, onboarding of new employees and other administrative requests.
Experience assisting in Human Resource requests.
Experience coordinating administrative projects at the Sector level.
Experience in maintaining a records management and document tracking system

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Knowledge of federal governmental policies, procedures and/or guidelines related to finance and administration.

Ability to communicate effectively with others orally and in writing.

Judgement
Effective interpersonal relationships
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Experience using GC Docs
Experience working in a Scientific Office

Knowledge of GC Docs.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All job applications must be submitted through the Public Service Resourcing System. Persons with disabilities preventing them from applying on-line are asked to contact the name given below.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

In order to manage the number of applications in this selection process, management may use top-down or random selection at various steps in the process to determine the number of candidates who will be assessed or continue in the process.

Proof of education will be requested and must be provided during the selection process. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process.
Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicdi.ca/. You may use CICIC’s on-line form at http://cicic.ca/691/ask-us-a-question.canada

Depending on the requirements of the position or positions being filled, any or all of the asset qualifications, operational requirements, and organizational needs may be considered at any time during this process. These criteria may be a deciding factor in choosing the persons to be appointed. Therefore, it is important that you answer each of the questions related to these requirements.

For this selection process, it is our intention to communicate with candidates via email for screening and assessment purposes. This will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid email address in their application. It is the candidate’s responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate’s responsibility to ensure accurate information is provided and updated as required.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.