Office Administrator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

NOTE: It is not required to submit a cover letter for this selection process. You will be required to demonstrate the essential qualifications (i.e. Education and Experience) for the initial screening by answering the online screening questions and on your résumé. Candidates must also demonstrate how they meet the asset qualifications (if applicable) by answering the online text questions and on your resume.

It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate WHEN, WHERE, and HOW the qualification was met through substantiation by examples. Information on your described education and experience provided in the screening questions should be supported by your résumé. Failure to provide the above information in the format required may result in your application being rejected from the process.

Intent of the process

The intent of the process is to staff one (1) position on an indeterminate basis. (Thunder Bay)

A pool of partially and/or fully qualified candidates may be established within Transport Canada and may be used to staff similar positions with various tenures and/or various linguistic requirements and/or various security profiles.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A Secondary School Diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Experience in providing administrative support in an office environment.
Experience in the processing of financial documents (such as: processing and auditing travel claims, coding of invoices, etc).
Experience in providing client service delivery in person and by telephone and electronically.
Experience in preparing and editing routine correspondence.
Experience in the administration and maintenance of information in an electronic processing system.
Experience in the use of Microsoft Office Suite Applications including all of the following: Outlook, Word and Excel.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:
Successful completion of a post-secondary degree or diploma.
Experience in preparing presentations.
Experience in contracting and procurement.
Experience in note taking during facilitated discussions and meeting.
Experience in Fleet Management.
Experience in booking/coordinating travel arrangements.
Experience in performing research and analysis in relation to Government of Canada financial policies and directives.
Experience in preparing spreadsheets and analyzing data.
Experience preparing documents such as letters, memoranda, briefing notes or reports.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
Thinking Things Through.
Showing Initiative and Being Action Oriented.
Working Effectively with Others.
Demonstrating Integrity and Respect.
Client Service Orientation

Abilities:
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to use Microsoft Office Suite Applications (e.g., Outlook, Word, and Excel).
Ability to organize work and establish priorities.

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:
Ability and willingness to work overtime when required.
Ability and willingness to travel when required.
Possession of a valid G drivers licence.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Transport Canada will accept applications on-line only.

Acknowledgment of receipt of applications will not be sent to applicants.

Transport Canada will contact candidates once the screening process is completed.

Communications for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Please note that we will have to consider that you are no longer interested in participating in the selection process and that you have withdrawn your candidacy should you not provide us with a current email address to reach you.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

As part of this selection process you must provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

All job applications must be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line:
- applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time;
- applicants can verify the status of their applications, at any time;
- for some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to
contact 1-800-645-5605.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.