Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please note that a similar selection process advertisement is posted at the same time (Administrative Assistant, various positions) under number 2021-PEN-EA-QUE-167880 . If you are applying on this process (2021-PEN-EA-QUE-167997), your results will be used for the 2021-PEN-EA-QUE-167880 selection process as long as you have applied for both selection processes.

Duties

The duties associated with administrative support positions may vary from one work environment to another. In general, the position can be expected to provide administrative and other support services to the unit manager, such as: maintaining administrative tracking systems and procedures to projects assigned by unit manager/ provide and coordinate manual and electronic mail, correspondance and document management/ Prepare and organize staff meetings/ Apply various administrative, financial or humain ressources policies and procedures/ Ensure data entry into various informatic systems related to the position.

Work environment

The scope of duties for Administrative Assistant in the Correctional Service Canada can take place in a variety of settings within the Correctionnal Service Canada (CSC). You may work in a federal penitentiary, a parole office, a community correctionnal center or in one of our regional offices. Teleworking may be accepted depending on the nature of the work related to the position. For more information on the department, the work environment and careers in CSC, please visite our website: https://www.csc-scc.gc.ca/index-en.shtml.

Intent of the process

A pool of qualified candidates will be established to staff similar term positions for temporary operational needs within the Correctional Service Canada in Québec region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma or a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma or successful completion of a provincially/territorially approved secondary school equivalency test, or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

Experience in the provision of general administrative support.

Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook, PowerPoint.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:

Diploma of vocational studies in Secretarial Studies or Office automation

College degree in office administration.

Degree equivalency

Experience:

Experience working in specialized departments such as; healthcare, finance, Human Resources, case and/or program management, judicial or information/documentation management

Experience in creating/managing a diary or a follow up system

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French essential
Bilingual imperative BBB/BBB

Information on language requirements

Personal Suitabilities:

Effective interpersonal relationships
Reliability
Judgement
Initiative
Integrity

The following may be applied / assessed at a later date (may be needed for the job)

Ability:

Ability to establish and maintain administrative files management systems

Ability to set priorities

Ability to work under preasure

Ability to communicate effectively orally

Ability to communicate effectively in writing

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

CSC has prepared a video on the benefits of working at CSC, We invite you to view it: https://www.csc-scc.gc.ca/003/001/003001-008-en.shtml#1

Also, a video has been developed for candidates that provides tips for applying to the Federal Government: https://www.youtube.com/watch?v=0GW7P3g9hhl

Finally, it is important to demonstrate your skills using concrete examples and to specify where it took place and the tasks accomplished.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

For appointment processes where the area of selection was limited to Aboriginal peoples or to members of designated employment equity groups that included Aboriginal peoples, the Aboriginal candidates proposed for appointment or appointed must complete and sign the Affirmation of Aboriginal Affiliation Form as a condition of appointment prior to or at the same time as the offer of appointment, even if they have already self-declared as an EE member when applying.

In order to be able to manage the number of applications received in this process, one or several volume applications management strategies could be used, particularly in terms of our organizational need and/or the assets qualifications.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.