Administrative Services Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The client organization will accept applications on-line only. All job applications must therefore be submitted through the GC Jobs site. To submit an application on-line, please select the button “Apply Online” below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

As this opportunity has identified Employment Equity as a requirement within the Area of Selection, applicants who wish to be considered based on the Employment Equity Area of Selection, must complete the Employment Equity portion of the CREATE/MAINTAIN PROFILE in the on-line application identifying themselves as a member of that EE group in their application.

Work environment

About Us
The Correctional Service of Canada (CSC) is the federal government agency
responsible for administering sentences of a term of two years or more, as imposed
by the court. CSC is responsible for managing institutions of various security levels
and supervising offenders under conditional release in the community.

Our Mission
The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar casual, temporary and/or permanent positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience* providing administrative or clerical support services in an office environment or an acceptable combination of training and experience.
*Defined as the depth and breadth of experience normally associated with the performance of the duties on a continuous basis over a period of approximately six months, within the last five years, including any work placements.
Experience in the use of Microsoft Excel, Word, Outlook and PowerPoint.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:

EDUCATION
Post-secondary education in a field related to the duties of the position.

Degree equivalency

EXPERIENCE
Experience preparing meeting minutes
Experience researching, extracting and compiling information from various sources
Experience in the preparation of correspondence
Experience in the preparation of reports
Experience arranging work-related travel (i.e. expense claims)
Experience in data entry
Experience using a database and/or software applications for report creation
Experience working in a correctional environment (federal/provincial/regional treatment centre)
Experience providing clerical/administrative support services to management, such as monitoring and managing their electronic inbox and managing their calendar
Experience working in a Health Services environment
Experience working with medical files
Experience working with programs such as Human Resources Management System (HRMS), Reports of Automated Data Applied to Reintegration (RADAR) and Offender Management System (OMS)
Experience working in Finance
Experience working in Labour Relations
Experience working in Human Resources
Experience working in Records Management
Experience providing support to senior managers
Experience working in support services related to procurement and acquisition card responsibilities
Experience working with Indigenous culture

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

COMPETENCIES
Working effectively with others
Thinking things through
Showing initiative and being action-oriented
Demonstrating integrity and respect

ABILITIES
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to organize and prioritize work effectively.
Attention to detail.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

PERSONAL SUITABILITIES
Sensitivity to diversity

Organizational Needs:

Selection will be limited to members of the following Employment Equity group: Aboriginal persons, Visible Minorities, Persons with Disabilities and Women.

Achieving a representative workforce has been identified as an organizational need and shall be applied in this appointment process. Consequently, only applicants who have self-declared on their application that they are a member of the designated group(s) will be considered.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in their responses that they meet the essential education and experience qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide sufficient information will result in the candidate being screened out and rejected from the process.

Management has opted to use the screening questions and answers accompanied by the resume as the evaluation method for the screening process. Failure to provide this information in the requested fields may result in your application being rejected.

Volume management tools may be utilized.

Please note that the COMMUNICATION abilities will be evaluated throughout this selection process.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing.
Candidates may be contacted and assessed against these criteria at any time during this process. It is the candidates' responsibility to demonstrate clearly on their application that they meet the asset qualifications.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Selection process 2021-PEN-EA-PRA-166192 will be used to staff vacancies in Prince Albert, Saskatchewan only.

CSC is currently in the process of advertising CR-04 processes for multiple locations in the Prairie Region. Those who apply on multiple processes will be assessed once and the results will be applied to all processes.

Please note that if you have previously participated in a CR-04 selection process prior to 2021, your results cannot be applied to the current process.

NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).
Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

For general information when applying on a selection process, visit https://www.canada.ca/en/public-service-commission/jobs/services/gcjobs/information-candidates.html.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.