Registry Officer (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Duties may include the following activities:
• Litigation processing and Court Services for judiciary and litigants.
• Information and liaison services for judiciary, staff, lawyers, litigants and the general public.
• Procedural advice and assistance to the general public and internal and external clients litigants, lawyers, Federal Boards, Tribunal, interveners, witnesses) staff, media on the filing of legal and originating documents submitted to the Courts and prepared by the Courts.
• Compliance services, guidance, support and advice on procedural requirements to general public, clients lawyers, litigants and other registry staff.
• Coordinates activities within the court environment prior to the arrival of the judge or prothonotary; records minutes of hearings; and serves as Court Registrar/Court Technician at sittings of the Courts.

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*Supporting the delivery of justice for all Canadians*

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

Candidates may be evaluated further, for specific opportunities, on qualifications that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two (2) years of post-secondary* education or an acceptable combination of education, training and experience related to the position**.

Definitions :
* Post-secondary education means years of education following high school graduation (grade 12 or Secondary V).
** Acceptable combination of education, training and experience related to the position is defined as a high school graduation (grade 12 or Secondary V) and two(2) years of work experience in a judicial, quasi-judicial *** or legal environment.
*** Judicial or quasi-judicial environment means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Degree equivalency

Recent* experience providing front line service to internal or external clients.

Recent* experience providing procedural recommendations and/or advice to internal or external clients.

Definition:
* Recent experience is defined as experience acquired within the last five (5) years.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- English essential;
- Bilingual imperative (BBB/BBB).

Information on language requirements

Ability to manage deadlines and changing priorities
Ability to analyze and evaluate
Oral Communication
Written Communication
Working effectively with others
Client Service Orientation
Judgment
Action oriented
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

YOUR APPLICATION MUST ALSO CLEARLY EXPLAIN HOW YOU MEET THE FOLLOWING ASSETS:

Experience working in a legal environment such as a Board, Commission, Tribunal, Court (Federal, Provincial or Municipal), law firm or equivalent.

Experience working as a Registry Officer or similar position in a Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Experience working at Courts Administration Service (CAS).

Recent* experience applying acts, regulations or directives.

Definition:
* Recent experience is defined as experience acquired within the last five (5) years.

Conditions of employment

Reliability Status security clearance

Regular travel required – up to two (2) weeks per month to perform registrar duties in other locations where the Court is sitting.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

In response to the COVID-19 pandemic and further to public health guidelines, preventative measures are being taken to ensure health and safety during the recruitment process.

Assessments and interviews may be held in person or virtually and the use of technology may be required.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required. Candidates who apply should include an email address that accepts email from unknown users (some email systems block these types of email).

It is to be noted that it is your responsibility to ensure that, during the life of this selection process, you communicate any changes related to your telephone number or email address to the email address indicated on the poster. Failure to do so might exclude you from the selection process.

Persons are entitled to participate in the appointment process in the official language of their choice.

You will be required to show how you demonstrate the essential qualifications (e.g., education, experience and/or occupational certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in
your application being rejected from the process.

If you do not fully complete the screening questions as instructed, you may be screened out.

Asset qualifications may be applied in this selection process.

The answers you provide in your submission may also serve to assess your written communication.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.