Inventory - Administrative Assistants (Various)

Update: Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

PLEASE NOTE, WE WILL ONLY ACCEPT ON-LINE APPLICATIONS RECEIVED VIA THE Canada.ca SITE. Persons with disabilities preventing them from applying on-line are asked to contact the individual noted at the bottom of this advertisement.

When a manager has a vacancy for a specific position, they may request a number of random referrals to consider for their position(s). If there are qualified persons in the inventory pool, they may consider those already assessed. Once a candidate has been assessed, and found qualified, they will be placed into the pool of qualified persons and may be referred for future permanent or temporary vacancies.

***PLEASE NOTE***
Please apply only to the tenures (permanent or temporary, full time or part time) and durations (0 to 12+ months) you are willing to accept. Do not apply for a short term positions if you are not prepared to accept them or if you are not prepared to physically relocate to the area. Relocation for initial appointees is not provided for terms less than one year. For more information: https://www.canada.ca/en/treasury-board-secretariat/services/travel-relocation/addendum-initial-appointees-relocation-program.html

Failure to follow these instructions may impact your candidacy for appointments. It is the candidate’s responsibility to research the location, housing costs, transportation, etc. prior to applying. Employee pay parking is very limited at this location and there is an existing waitlist. We recommend you integrate transit or other means of transportation in your research.

If you are referred to a position and are not available to be assessed in the immediate future, your application may be rejected. It is your responsibility, should you be temporarily unavailable, to ensure your application in My Jobs has been retrieved or deleted until you are available to be assessed.

Your application in this inventory will be active for 180 days. A notice that your application is about to expire will be posted to the My Jobs menu of your account 30 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education, and the essential and asset experience qualifications. It is your responsibility to respond fully to each question. Should you indicate in your response "please refer to CV/resume" OR you cut and paste the identical response in any of your responses your application will be rejected. Your responses MUST BE limited to no more than two short paragraphs. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Any response you provide may be required to be validated by a reference.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.

Education obtained outside of Canada must be evaluated. Please contact The Canadian Information Centre for International Credentials as soon as possible to initiate the evaluation process at http://www.cicic.ca/

Work environment

The RCMP “E” Division Headquarters is located in beautiful Surrey, B.C. at 14200 Green Timbers Way. We are situated near the heart of downtown Surrey, near Skytrain and transit. This large headquarters houses several of the integrated operations, senior management and corporate services to support the priorities of the RCMP in British Columbia and the Yukon. “E” Division RCMP provides federal and provincial services throughout the province and policing to all but 12 municipalities. Positions in corporate services range from working in Human Resources, Finance, Assets & Procurement, Information Management, Security, etc. Positions in operational environments may include supporting traffic services, occupational safety, federal policing, major crime or specialized policing services. Consider bringing your skills and building a career with us!

Intent of the process

This inventory will be used to staff positions at RCMP E Division Headquarters at 14200 Green Timbers Way, Surrey, BC.

A qualified group of candidates may be identified and may be used to staff future permanent or temporary vacancies (including Acting and casual) in similar or lower-level positions.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Significant* experience providing administrative support in an office environment.
Recent** and Significant* experience creating and formatting documents (e.g. using tables, headers and footers, etc.) with software such as Microsoft Word.
Recent** and Significant* experience creating and using spreadsheets with software such as Microsoft Excel.
Experience implementing and maintaining a records management system; including indexing, cross-referencing, filing, retrieving, archiving or destroying data.

* “Significant” experience means depth and breadth of experience normally associated with the performance of duties over a period of approximately 12 months.
** “Recent” experience is defined as the performance of duties within approximately the last 36 months.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
Knowledge of legislative instruments, policies, practices or procedures in the Federal Public Service.

NOTE: Assessment may be related to Finance, Information Management, Public Service Staffing, Supervision, or anything else related to the specific position being staffed. Candidates will be informed, in advance, of the specific knowledge base being assessed.

Abilities:
Ability to analyse information specific to the position being staffed.
Ability to organize and prioritize workload.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to follow instructions.

NOTE: Additional abilities may be required depending on the specific position being staffed. Candidates will be informed, in advance, of the specific abilities being assessed.

Personal Suitability:
Effective Interpersonal Relationships
Dependability
Thoroughness
Initiative
Judgment

The following may be applied / assessed at a later date (may be needed for the job)

Experience:
Experience working in the Federal Public Service in a Corporate Services environment related to the position being staffed (for example, providing internal client support in branches/units, such as: Human Resources, Finance, Procurement, Information Management, IT, Security, etc.).
Experience providing administrative support in a policing environment.
Experience providing administrative support to a senior executive performing duties such as travel arrangements, travel claims, appointment calendar, meetings, minutes, etc.
Experience developing training material.
Experience delivering presentations.
Experience in the use and maintenance of information in physical and electronic record management systems.
Experience providing budget or financial support services such as accounts payable, accounts receivable, financial accounting or cash management.
Experience in procurement of goods or services in the performance of duties.
Experience providing court-related or legal administrative support services.
Experience using a financial management system such as SAP or TEAM.
Experience using police databases such as PRIME, CPIC, JUSTIN, etc.
Experience using a human resources management system such as PeopleSoft or HRMIS in the performance of duties.
Experience using databases for both data entry and data extraction in the performance of duties.

Notes:
SAP: Systems Applications and Products
TEAM: RCMP Departmental Financial System
HRMIS: Human Resources Management Information System
PRIME: Police Records Information Management Environment
CPIC: Canadian Police Information Centre
JUSTIN: Justice Information System

Operational Requirements:
NOTE: Operational requirements may be required depending on the specific position being staffed, such as: travel, working off-site, overtime, shift work, possession of a valid driver’s license, lifting up to 23 kg, medical clearance, handling dangerous goods, etc.

Conditions of employment

Security clearance/reliability is a condition of employment. Various levels of security clearance/reliability is required for these positions, including some positions requiring Top Secret clearance.

NOTE: Additional conditions of employment may be required depending on the specific position being staffed, such as: travel, working off-site, overtime, shift work, possession of a valid driver’s license, lifting up to 23 kg, medical clearance, handling dangerous goods, etc.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

NOTE: Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc. As such, the process may take several weeks or months to complete.

To be granted RCMP security clearance and to maintain the ethical standards of the RCMP, candidates must not be, or have been, involved in certain criminal activities, have been dishonourably discharged, have pending personal bankruptcies, etc. For additional information and a complete list of activities, please visit http://www.rcmp-grc.gc.ca/en/good-character . The security requirements are the same for all employees of the RCMP.

Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Random selection may be used to identify which applicants will be assessed or appointed in this appointment process.

Until you are contacted directly for further assessment, all information or notifications related to your application or notifications will be available in your My Jobs account.

Top-down selection may apply.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

If a candidate accepts a term position, they will not be referred further to temporary (term) positions. They can remain in the pool for permanent positions.

Experience qualifications will be assessed upon application. Further confirmation or assessment may be conducted through reference checks.

Any information provided by a candidate through their application or assessment that is deemed to be incorrect or fraudulent will be eliminated from further consideration.

All information obtained throughout the selection process, from time of application to close of process, may be used to evaluate candidates.

PLEASE NOTE: Where an e mail address is provided, the persons responsible for assessment may choose to communicate with candidates by e mail to provide/request information and to invite candidates to attend any portion of the assessment. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

NOTE: Applications are to be received online by clicking on the button below. Please do not send your resume or application to the Contact noted unless you are a person with a disability who is unable to apply online. The Contact can assist with general questions.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.