Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Candidates MUST provide concrete and detailed examples which clearly demonstrate how they meet each of the education and experience criteria listed in the essential qualifications section as well as any applicable asset qualifications. Please note it is not sufficient to simply state that the qualification is “met” or to provide a listing of current or past responsibilities.

Second language evaluation results (Reading, Writing and Oral), will be assessed, if required, prior to a bilingual imperative appointment being made.

Work environment

Are you interested in working at a cutting-edge organization that values both your physical and psychological health and wellness, provides rich career development opportunities and rewards innovation? Health Canada is among Canada’s Top 100 Employers for 2021 in addition to being recognized as Top employer for Young People since 2015 and as Best Diversity Employer since 2010! Don’t miss your opportunity to not only enjoy the unparalleled benefits of the public service, but to get so much more on our award-winning team!

Health Canada is committed to improving the lives of all of Canada's people and to making this country's population among the healthiest in the world as measured by longevity, lifestyle and effective use of the public health care system.

Health Canada offers opportunities for qualified employees seeking new challenges and career advancement. It is important to us that our employees have the opportunity to lead healthy, balanced lives. Depending on the type of work performed, managers can allow employees to work flexible hours, telework, work a compressed workweek and/or work from a satellite office.

Intent of the process

This process will be used to staff one (1) position with a Bilingual Imperative: BBB/BBB linguistic profile. A pool of fully or partially qualified candidates may be created and may be used to staff similar positions at an identical or equivalent group and level with various languages proficiencies, with various security profiles and various tenures using various staffing activities for positions within Health Canada.

Indeterminate employees at the same group and level or equivalent may be considered first for deployment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternatives.

For additional notes and alternatives pertaining to this group, please refer to the Qualification Standards website at
http://www.tbs-sct.gc.ca/gui/squn02-eng.asp#AS

Degree equivalency

Experience:
- Experience in developing, coordinating and controlling Director’s agenda.
- Experience in the provision and coordination of administrative services in a senior executive office at the Director level.
- Experience in researching, preparing correspondence and revising documents and / or presentations for senior managers.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Knowledge:
- Knowledge of mandate of the Branch/Department.
- Knowledge of government administrative and financial procedures and policies related to finance, travel, and hospitality.

Abilities:
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.
- Ability to research and prepare presentation material for departmental and interdepartmental meetings and committees.
- Ability to input into tracking and reporting systems.
- Ability to participate in management meetings, summarizes decisions and action to be taken and monitor progress.

Personal Suitability:
- Respectful of diversity
- Judgement
- Initiative
- Effective Interpersonal Relations
- Dependability

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENT

Willingness and ability to work overtime on short notice may be required

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Your résumé must clearly demonstrate how you meet the requirements.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that some or all of the asset qualifications could be used at the screening phase.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form if already employed in the federal public service.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor will be required before an offer can be made.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Please note that in addition to all assessment methods such as the application, exam, interview, correspondence and communication in relation to this selection process may also be used to assess certain qualifications

Persons are entitled to participate in the appointment process in the official language of their choice (English or French). Applicants are asked to indicate their preferred official language in their application.

CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLY MISSING INFORMATION.

Candidates are advised that their exam or interview will only be rescheduled under these exceptional circumstances:

- Medical reason with certificate
- Pre-arranged travel with proof
- Pre-scheduled training with proof
- Pre-arranged exam/interview for another Government of Canada staffing process with proof
- Pre-approved vacation with proof
- Death in the family
- Other exceptional reason deemed acceptable by the Selection Board (e.g. Jury Duty, etc.)

All candidates that apply to this selection process must include in their application a valid email address and ensure that this address is functional at all times and that it accepts messages from unknown users. Failure to do so may result in important messages not being received.

Communication for this process will be conducted via the e-mail address provided in your application. It is your responsibility to ensure that you check for messages regularly.

If you require technical support to apply for this position, please contact jobs.gc.ca at: http://www.cfp-psc.gc.ca/contact-jobs/index-eng.php

Please note that candidates are responsible for submitting their application by the closing date in order to be considered. No applications will be accepted once the deadline has passed.

VERY IMPORTANT NOTE: The PSRS system will time out after 60 minutes of inactivity which may result in your inability to save your work or loss of data. It is recommended that you draft ALL RESPONSES in another document on your PC which may be saved (e.g. in MS Word or WordPerfect) and copy/paste into the PSRS system when completed. HEALTH CANADA IS NOT RESPONSIBLE FOR SYSTEM PROBLEMS WHICH MAY RESULT IN LOSS OF DATA AND/OR INCOMPLETE OR NON SUBMITTED APPLICATIONS.

ALL APPLICATIONS MUST BE SUBMITTED ONLINE THROUGH THE PSRS SYSTEM. Do not e-mail, fax, or mail in hard copy documents.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.