Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, you must provide concrete and detailed examples that clearly explain WHERE, WHEN, and HOW you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment and/or selection of candidates. Failure to clearly demonstrate how you meet the essential criteria may result in the rejection of your application.

OUR MISSION: Working together to make Canada a better place for Indigenous and Northern peoples and communities.

WHY CHOOSE ISC? Contribute to ISC's interesting and unique mandate by playing a role in supporting services and programs on communities such as education, economic development, housing, community infrastructure and social support. Join a workplace committed to reconciliation with Indigenous peoples. You can’t find this type of experience anywhere else.

The Department supports the recruitment, retention and promotion of Indigenous employees. ISC offers a challenging, diverse and enriching work environment for Indigenous employees as well as a whole range of resources and services.

The present opportunity will provide many benefits to you:
• Work in an engaging, empowering role
• Chance to develop new skills and competencies
• Career development

Intent of the process

The immediate need is to staff one indeterminate position in Regina, Saskatchewan.

Please note that this process may be used to staff similar positions on an indeterminate, term and acting basis. It may also be used to staff similar positions in other work locations within the Saskatchewan Region.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of a secondary school diploma or general equivalency diploma (G.E.D.)

Degree equivalency

EXPERIENCE:
Experience in providing administrative support services.*

Experience in preparation and processing of correspondence.**

Experience in providing information to clients or management.

*Administrative support services is defined as, for example, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry and other related duties.

** Preparing and processing correspondence is defined as, updating tracking systems, compiling information, verifying accuracy of information and/or formatting documents.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience in coordinating travel arrangements and preparing travel claims.

Experience in working with Senior Management.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE:
Knowledge of administrative policies and practices as they relate to general office administration.

ORGANIZATIONAL COMPETENCY:
Aboriginal Cultural Competency.

ABILITIES:
Ability to work effectively with First Nations, Metis and Inuit.
Ability to plan.
Ability to establish priorities and work under pressure.
Ability to communicate orally.
Ability to communicate in writing.

PERSONAL SUITABILITY:
Demonstrating integrity and respect.
Thinking things through.
Working effectively with others.
Showing initiative and being action oriented.
Reliability.
Flexibility.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals for Aboriginal peoples, preference may be given to candidates who, at the time of application indicate that they are an Aboriginal person (self-declaration). Indigenous/Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF). If applied, preference will be given to Aboriginal (Indigenous) peoples only.

OPERARTIONAL REQUIREMENTS:
Willing and able to work overtime on short notice.

Conditions of employment

Reliability and Security: Reliability Status or Secret (depending on the position to be staffed)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1) Reference checks will be sought.

2) An interview will be administered.

3) Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process.

4) Applicants who are entitled to a priority for appointment are encouraged to indicate this, along with their priority type, in their covering letter, résumé and/or application form.

5) Candidate resumes and the information provided in the screening questions will be used to assess the ‘ability to communicate in writing’.

6) The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants must meet each essential qualification to be appointed to the position. An applicant may be appointed to the position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not to assess some or all of the asset qualifications.

7) Candidates will be asked to provide proof of their education credentials and proof of citizenship (original documents only) at the assessment stage of this process. Failure to do so may result in your application not being considered further in the selection process.
Candidates with foreign credentials must provide proof of Canadian equivalency. Please contact the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

8) Candidates must provide three supervisory references, one of which must be your current supervisor.

9) For this selection process, it is our intention to communicate with candidates VIA E-MAIL and/or PSRS for screening and assessment purposes; this will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid e-mail address in their application. IT IS THE CANDIDATE'S RESPONSIBILITY TO ENSURE THAT THIS ADDRESS IS FUNCTIONAL AND THAT IT ACCEPTS MESSAGES FROM UNKNOWN USERS (some e-mail systems block these types of e-mail). IT IS ALSO THE CANDIDATE'S RESPONSIBILITY TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

10) Preference in appointment may be given to employees who have been, or will be, impacted by work force adjustment and/or realignment of work.

11) All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

12) The Public Service of Canada recognizes that the diversity of its employees' population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We therefore encourage women (especially in non-traditional occupations), Aboriginal peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups.

13) Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

14) Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.