Administrative Assistant – Research Support Services

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AAFC is committed to diversity and inclusion and is proud to be recognized as one of Canada’s best diversity employers. We welcome all applicants and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Aboriginal Peoples, Persons with Disabilities, Visible Minorities or Women).

Duties

The successful applicant will perform clerical and administrative duties in support of research activities. Specific activities include manuscript and research proposal formatting and upload to internal and external online forms using web-based tools. Administrative support to program activities, including travel requests and booking arrangements, and expense management reporting on the Shared Travel Services portal. Monitoring and tracking of program budgets in relation to staffing and procurement, ensuring transactions are executed according to internal and external financial guidelines. The incumbent will also be required to organize meetings, produce corresponding support materials, and schedule/book meeting rooms, travel, conference calls as required by the scientist and technical staff.

Intent of the process

Immediate need: 1 full-time temporary position from November 2020 to March 31, 2023 (sunset funding).

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting, deployment, assignment or secondment opportunities.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

Experience providing a range of administrative support services in an office environment.
Experience using common word processing, spreadsheet, presentation, and e-mail software (i.e. Word, Excel, PowerPoint, and Outlook).
Experience writing, formatting or proofreading correspondence or reports.
Experience in data entry.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Successful completion of two years of post-secondary education from a recognized post-secondary institution.

Degree equivalency

Experience working with Sharepoint.
Experience procuring and purchasing goods and services through M/C, purchase orders and/or other procurement processes.
Experience working on Human Resource files such as staffing.
Experience organizing travel, conferences or meetings.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Attention to detail
Working effectively with others
Thinking things through
Showing initiative and being action oriented
Demonstrating integrity and respect
Written communication
Adaptability
Planning and organizing
Interactive communication

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge of agriculture in western Canada.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Possession of a valid driver’s license or personal mobility to the extent normally associated with the possession of a valid driver’s license.
Ability and willingness to work overtime, including evenings and weekends.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.