Administrative Assistant, Census (Anticipatory)

Update: Please note that the assessment results for this process will be used as part of the evaluation of the following processes: 20-STC-EA-NAT-753-445 and 20-STC-EA-NAT-753-568. Since the same merit criteria and the same assessment tools applies.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Census is recruiting ACROSS CANADA!!

We are looking for candidates interested in working in any of the following areas:

WESTERN REGION
Calgary, Cold Lake, Edmonton, Fort McMurray, Grande Prairie, Lethbridge, Red Deer, Brandon Thompson, Winnipeg, Iqaluit, Yellowknife, Prince Albert, Regina, Saskatoon, Yorkton, Kamloops, Prince George, Vancouver, Victoria, Terrace, Whitehorse, Merritt, Cranbrook, Penticton, Chilliwack, Williams Lk, Quesnel, Dawson Creek, Whistler, Mission, Abbotsford, Squamish, Powell River, Sechelt, Gibbsons, Duncan, Victoria, Nanaimo, Comox, Campbell River, Port Hardy, Kelowna, Surrey, Port Moody, Delta, Richmond, Burnaby, Nelson, Penticton, Coquitlam, Smithers, Prince Rupert, Hope

CENTRAL REGION
Ajax, Barrie, Belleville, Brantford, Brockville, Cobourg, Cornwall, Hamilton, Hawkesbury, Kenora, Kingston, Lindsay, London, Markham, Mississauga, North Bay, Orillia, Oshawa, Ottawa, Parry Sound, Peterborough, Sarnia, Sault St. Marie, Sioux Lookout, Thunder Bay, Timmins, Toronto, Windsor, Sturgeon Falls, Fort Erie, Niagara Falls, St .Catharines, Grimsby, Port Colborne, Fonthill, Dunnville, Stoney Creek, Vineland, Jordan, Beamsville, Port Dalhousie,Welland, Lincoln, Niagara-on-the-lake, Pelham,Thorold, Ridgeway



EASTERN REGION
St. John's, Bay Roberts, Grand Falls-Windsor, Gander, Corner Brook, Charlottetown, Summerside, Halifax, Kentville, Truro, New Glasgow, Cape Breton Regional Municipality, Moncton, Saint John, Fredericton, Bathurst, Miramichi, Campbellton, Edmundston, Québec (city),Pont-Rouge, Sept-Iles, Baie-Comeau, Tadoussac, Charlevoix, Saguenay, Lac-Saint-Jean, Chibougamau, La Tuque, Saint-Michel-des-Saints, Lac-Mégantic, Nicolet, Bécancour, Victoriaville, Thetford Mines, Gaspésie, Bas-Saint-Laurent, Sherbrooke, Drummondville, Granby , Bromont, Laval, Montréal , Boucherville, Sorel-Tracy, Longueuil, Brossard, Chambly, Châteauguay, Candiac, Saint-Jean-sur-Richelieu, Vaudreuil-Dorion, Île-Perrot, Gatineau, Témiscaming, Abitibi, Mont-Laurier, Joliette, Trois-Rivières, Shawinigan, Repentigny, Saint-Sauveur, Sainte-Adèle, Sainte-Agathe-des-Monts, Mont-Tremblant, Saint-Eustache, Oka, Deux-Montagnes

In this job, you will be required to work exclusively from home and will be considered an employee working from home. You will therefore not have a physical workplace.

PORTABILITY OF RESULTS: If you have previously applied on the Census CR-04 process 20-STC-EA-NAT-753-478 you do not need to apply on this selection process as the initial evaluation of candidates will be the same for both processes.

Duties

For these positions, we are looking for candidates who:

- Have great attention to detail
- Can schedule and organize any type of activity or calendar
- Can work in a high paced office environment
- Can communicate efficiently with both their team members, clients and management
- Knows their way around a computer and different computer software programs

If this sounds like you, apply now!

Work environment

Statistics Canada conducts the Census of Population in order to develop a statistical portrait of Canada and Canadians on one specific day. The census is designed to provide information about people and housing units in Canada by their demographic, social and economic characteristics.

The Census of Population is a reliable basis for the estimation of the population of the provinces, territories and municipal areas. The information collected is related to federal and provincial legislative measures and provides a basis for the distribution of federal transfer payments. The census also provides information about the characteristics of the population and its housing within small geographic areas and for small population groups to support planning, administration, policy development and evaluation activities of governments at all levels, as well as data users in the private sector.

Intent of the process

The pool of qualified candidates established from this process may be used to staff similar positions for the 2021 Census in various locations, various linguistic profiles, tenures, security clearances and/or conditions of employment.

Positions to be filled: 72

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

Experience in providing general administrative support services in an office environment

Experience in performing basic computer functions (operating a mouse, keyboarding, opening /closing and locating software programs and files).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

ABILITIES

Ability to communicate in writing
Ability to work in a team so that the section attains its objectives
Ability to adapt to changing priorities and respect deadlines

PERSONAL SUITABILITIES

Client service orientation
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

During the application process you will be asked to respond to a series of questions about your experience and competency. We are aware that there are many questions to answer, keep in mind that efforts are rewarded. In answering all the questions for which you meet the criteria, you will significantly increase your chances for an opportunity and let hiring managers know what you bring to the table.

Providing mailroom support services such as pickup and delivery, sorting of mail or messenger services
Providing service to clients by telephone, in person or in writing
Taking and transcribing minutes of meetings, including records of decisions
Scheduling and organizing teleconferences, videoconferences or meetings
Providing support services in the management of projects
Scheduling and organizing travel arrangements
Verifying and processing travel claims and invoices
Using a travel management system
Providing budget and financial support services
Experience with regular or census collection operations
Experience working in a government environment
Experience working during a previous Statistics Canada census

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of members of the designated employment equity groups.

We encourage women (especially in non-traditional occupations), Aboriginal peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned groups. Selection for some jobs may be limited to members of these groups.

Information on employment equity

OPERATIONAL REQUIREMENTS

Availability and willingness to travel occasionally according to operational needs;
Availability and willingness to work overtime according to operational needs.

Conditions of employment

Reliability Status security clearance

Other conditions of employment:
Have a secure office space and a private area at your place of residence to make confidential phone calls
Have reliable internet access at your place of residence
Availability and willingness to travel occasionally according to operational needs;
Availability and willingness to work overtime according to operational needs.

The above conditions of employment must be met before an appointment is made. All costs associated with meeting the conditions of employment are the candidate’s responsibility. Candidates must meet and maintain the above conditions of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

**Applications will be considered and assessed at regular intervals. The candidates who meet the Essential Qualifications will be deemed qualified after each round and will be placed in a pool for immediate consideration for CR-04 positions being staffed. Asset qualifications will be assessed as required depending on the positions being staffed.**

In your PSRS questionnaire responses, clarity, coherence, conciseness as well as appropriate attention to detail (spelling, grammar and relevance to the factor being substantiated) will be used to evaluate the essential qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples.

As an excluded employee, you will be subject to the majority of the provisions of the Public Service Employment Act with some exceptions. Your employment will be subject to the following:
• You will not be eligible for internal appointment processes or deployments, except for acting appointments and deployments made to positions excluded by the Statistics Canada Census and Survey Related Term Employment Exclusion Approval Order (EAO).
• You will not be eligible for indeterminate status as a result of your employment in the Census program; time spent as an excluded employee will not count towards the three-year term to indeterminate conversion.
• You will be entitled to seven days' notice if you are rejected on probation.
• You will be entitled to seven days' notice when your employment ends, should your services no longer be required by reason of lack of work, the end of the census cycle or the transfer of work to other staff.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Internal reference contacts are not restricted to the list of names given by the candidate. The Selection Committee reserves the right to contact other references within the federal public service.

For this process, your second official language oral proficiency may be assessed using the Position-Specific Assessment for Oral Proficiency at the B Level (PSA-B). Prior to the assessment, you will be provided with more information on the format of the assessment. It will be recorded for quality control and research purposes. If you already possess a valid Second Language Evaluation – Test of Oral Proficiency result of B or higher, you do not need to take the PSA-B.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.