Various Administrative Positions

Important messages

The Correctional Service of Canada is dedicated to supporting inclusive, barrier-free selection processes for all candidates. At any time during a selection process, candidates may request an accommodation to facilitate their assessment in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

For information on accommodations when applying to a selection process, please visit https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/applying-government-canada-jobs-testing-accommodation-measures.html. Alternatively, you may direct any specific enquiries to the departmental contact identified on this advertisement.

Only on-line applications will be accepted for this job advertisement. All job applications must therefore be submitted through the Government of Canada Jobs site. To submit an application on-line, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line or persons experiencing other difficulties when applying on-line are asked to contact their respective Public Service Commission Regional Office or use the following toll free number: 1-800-645-5605.

At this time, the Ontario Region is posting five job advertisements for various CR-04 administrative positions in different locations within the region. Should you be interested in employment in more than one of the identified locations, and apply to more than one job posting, your application will be evaluated only once. Results from the one assessment will be applied to any/all of the five Ontario CR-04 job advertisements to which you apply. The five job advertisements between which results will be transferred are: 2020-PEN-EA-ONT-162969 (English & bilingual positions), 2020-PEN-EA-ONT-162970 (Bilingual only), 2020-PEN-EA-ONT-162971 (English & bilingual positions), 2020-PEN-EA-ONT-163304 (English only) and 2020-PEN-IA-ONT-159895 (English only).

Only candidates who successfully pass the screening stage of this selection process will be contacted for an interview.

Duties

Administrative assistant-type positions are an integral part of the day-to-day operations within the Correctional Service of Canada. Depending on the position - one might be supporting health care activities, offender programming, records management, security intelligence, facilities maintenance, or attending to daily business functions for a wide variety of managers, assistant wardens, district directors or wardens. Positions are in various work environments, including federal correctional institutions, community parole offices, regional headquarter facilities and community correctional centres. It's rarely the same day twice with the Correctional Service of Canada.

Work environment

The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

Our Mission
The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

For further information on the department, work environment, careers at CSC and application process, please visit our website at http://www.csc-scc.gc.ca.

Intent of the process

The intent of this process is to identify qualified candidates for current and anticipatory staffing needs for a variety of administrative assistant-type positions in the locations identified on this job advertisement for the Correctional Service of Canada - Campbellford and Peterborough, ON. Staffing needs include permanent, temporary and casual/as required employment opportunities.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Ability to organize and prioritize work effectively
• and
• Ability to communicate effectively in writing
• and
• Thinking things through
• and
• Showing initiative and being action-oriented

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience* providing administrative or clerical support services in an office environment

Experience in the use of Microsoft Word and Microsoft Excel

*Defined as the depth and breadth of experience normally associated with the performance of the duties, on a continuous basis, over a period of approximately three (3) months, within the last five (5) years, including any work placements.

Thinking things through

Showing initiative and being action oriented

Ability to organize and prioritize work effectively

Ability to communicate effectively in writing

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Demonstrating integrity and respect

Working effectively with others

Ability to communicate effectively orally

The following may be applied / assessed at a later date (may be needed for the job)

Post-secondary education in a field related to the duties of the position

Degree equivalency

** NOTE - It is not necessary to describe how you meet any of the asset experience criteria listed below in your initial application to this selection process. Candidates who are screened in and invited to an interview will be asked to provide this information at that time.

Experience providing clerical/administrative support services to management, such as managing an electronic inbox, managing an electronic calendar, arranging conference calls, and/or arranging video conferencing
Experience preparing meeting minutes
Experience preparing correspondence and reports
Experience arranging work-related travel in the Federal Public Service
Experience researching, extracting and compiling information from various sources
Experience working in a correctional environment
Experience providing administrative support in a health care setting
Experience with Access to Information and Privacy policies and legislation
Experience using the Offender Management System (OMS)
Experience using Integrated Financial and Material Management System (IFMMS)
Experience using an electronic records management system, such as OpenText or GCDocs

Knowledge of safe lifting techniques

Organizational Needs

Increased representation of Employment Equity (EE) groups:
Achieving a representative workforce has been identified an Organizational Need and may be applied in this appointment process. Applicants must complete the Employment Equity portion of the CREATE/MAINTAIN PROFILE identifying themselves as a person of an EE group in their application through the Government of Canada jobs site in order to be considered to meet the Organizational Need in this process. EE groups are defined as persons identifying as Visible Minority, Aboriginal, Woman, Person with a disability.

Operational Requirements

Willingness and ability to lift up to 15 kilograms, as required

Conditions of employment

Reliability Status security clearance - depending on the position Secret security clearance may be required

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

This selection process has three stages:
Stage 1 is the screening of applications, specifically the responses to the ten (10) questions imbedded in this job advertisement. Resumes are considered a secondary source of information during screening.
Stage 2 consists of an interview and the completion of an asset qualifications questionnaire. Interviews, anticipated to commence by mid Fall 2020, may be completed in person or by telephone depending on logistics and/or COVID-19 developments in the province.
Stage 3 will be reference checks. Reference names will be requested during stage 2.

For this selection process, it is our intention to communicate with candidates via email for screening and assessment purposes. This will include communication of results and invitations to interviews. To that end, candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email) and frequently check their inbox and JUNK/SPAM folders. It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

Management has opted to use screening and text questions and answers, accompanied by the resume, as the evaluation method for the screening stage of this selection process. Failure to provide this information in the requested fields may result in your application being rejected.

Persons are entitled to participate in the appointment process in the official language of their choice (English or French).

Volume management methods may be utilized.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.