Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please note that only online applications will be accepted. Therefore, all job applications must be submitted through the website. Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process and to contact 1-800-645-5605 prior to the closing date.

You must submit a complete application, consisting of answers to screening questions. These questions will be used as the primary tool in the screening process and your résumé will only be used to validate the information you provided. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties.

Use the Screening Questionnaire wisely, by demonstrating how you meet the Education and Experience Criteria listed under “Essential Qualifications” and “Asset Qualifications” (other qualifications).

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the employer where the experience was acquired.
2. Title of the position occupied and duration for which you exercised the functions.
3. Specific details of tasks, projects, or accomplishments demonstrating how you acquired the experience.
4. If you have less work experience, you could include volunteer work and/or summer work experience that demonstrate relevant information.

Please note that point form, “copy and paste" from your resume and comments such as“refer to my attached resume” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected. We will not contact you to obtain further information.

Work environment

The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

The positions are for one or more of the following locations. You must indicate clearly in your application for which(s) location (s) you are submitting your application:

1. Dorchester Penitentiary: Dorchester Penitentiary is a multi-level security male facility located in the community of Dorchester, New Brunswick, next to the Village of Memramcook. Dorchester Penitentiary has medium and minimum-security level sites and a multi-level Regional Treatment Centre (RTC).

2. Regional Headquarters: The Atlantic Regional Headquarters is located in Moncton, New Brunswick. Our staff are dispersed to three buildings in the city at 1045, 859 and 777 Main Street in Moncton, NB.

3. Moncton Parole Office*: Moncton, New Brunswick.

4. Fredericton Parole Office*: Fredericton, New Brunswick.

5. Saint John Parole Office*/ Parrtown Community Correctional Centre**: The Parole office* is located in Saint John, New Brunswick and Parrtown Community Correctional Center is at the same location.

* Community parole officers supervise offenders serving community sentences who are on parole, statutory release, or long-term supervision orders to ensure that they adhere to the conditions of release set by the Parole Board of Canada (PBC). As an administrative assistant in a parole office, the incumbent of the position deals, at times with the public and offenders.

** A Community Correctional Centre (CCC) is a federally operated community-based residential facility that provides a structured living environment with 24-hour supervision, programs and interventions for the purpose of safely reintegrating offenders into the community.

 

Intent of the process

A pool of candidates will be established and may be used to staff similar positions for various tenures.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

Experience providing administrative or clerical support services in an office environment.
(Defined as the depth and breadth of experience normally associated with the performance of the duties on a continuous basis over a period of approximately three months, within the last five years, including any work placements.)

Experience in the use of Microsoft Excel and Microsoft Word.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Post-secondary education in a field related to the duties of the position.

Degree equivalency

Experience preparing meeting minutes.
Experience researching, extracting and compiling information from various sources.
Experience in the preparation of correspondence.
Experience in the preparation of reports.
Experience arranging work-related travel.
Experience in data entry.
Experience using a database and/or software applications for report creation.
Experience working in a correctional environment.
Experience providing clerical/administrative support services to management, such as monitoring and managing their electronic inbox and managing their calendar.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
Working effectively with others.
Thinking things through.
Showing initiative and being action-oriented.
Demonstrating integrity and respect.

Abilities:
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to organize and prioritize work effectively.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance - Please note that some positions could require a Secret security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

COMMUNICATION :
For this selection process, it is our intention to communicate with applicants via email or PSRS for screening and assessment purposes. To that end, applicants must include a valid email address in their application. It is the candidate’s responsibility to ensure that this address is functional and that it accepts messages from unknown users.

ASSESSMENT:
Considering the current situation related to COVID-19 and in order to accelerate the selection process, assessments may be conducted virtually through various means, including but not limited to interviews, written tests (take home assignments or other), references or a combination of these or other assessment methods

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.