Executive Assistant to the Director General

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AAFC is committed to diversity and inclusion and is proud to be recognized as one of Canada’s best diversity employers. We welcome all applicants and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Aboriginal Peoples, Persons with Disabilities, Visible Minorities or Women).

Intent of the process

Immediate staffing need: 1 full time permanent position.

*Please note that this position could be staffed at any of the following locations:
Calgary (Alberta), Lacombe (Alberta), Lethbridge (Alberta), Brandon (Manitoba), Morden (Manitoba), Winnipeg (Manitoba), Saskatoon (Saskatchewan), Swift Current (Saskatchewan).

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the locations indicated for this process.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting, deployment, assignment or secondment opportunities.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

• Secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

• Experience coordinating the collection and dissemination of briefing materials and liaising with offices of senior executives and internal or external clients.
• Experience managing or organizing the daily agenda for management such as meetings, conferences, travel and training.
• Experience in the preparation and management of correspondence and information (for example: composing, editing, formatting, controlling, tracking, filing correspondence and briefing notes, emails, compilation of information or project data into an electronic information system).
• Experience reviewing, proof-reading and editing a wide range of text from a style, content, format and linguistic perspective.
• Recent* experience in the provision of administrative support services.

Note: *Recent means experience acquired within approximately the last two years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

• Graduation with a diploma or degree from a recognized post-secondary institution, in a field relevant to the duties of the position.

Degree equivalency

• Experience working in a senior executive office (Director or Director General’s office or equivalent).
• Experience using a correspondence tracking system.
• Experience providing functional guidance (training) and supervising staff.
• Recent* experience in coordinating domestic and international travel arrangements using a travel management tool.

Note: *Recent means experience acquired within approximately the last two years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

• Initiative
• Analytical Thinking
• Planning and Organizing
• Attention to detail
• Adaptability
• Teamwork
• Writing skills
• Interactive Communication

• Ability to work efficiently under pressure, set priorities and respect deadlines.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Secret security clearance

Ability and willingness to work overtime with little notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.