STREAM 1 (Officer, Business Services) STREAM 2 (Administrative Coordinator)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The hiring organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button “Apply Online” below.

**THE ABILITY TO COMMUNICATE EFFECTIVELY IN WRITING will be assessed through the pre-screening questions.**

Intent of the process

***THE INTENT OF THIS PROCESS IS TO STAFF POSITIONS IN GATINEAU*** but this pool may also be used to staff positions within the following locations: Vancouver (British Columbia), Winnipeg (Manitoba), Toronto (Ontario), Montreal (Quebec) and Moncton (New Brunswick).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION (All Streams)
A secondary school diploma.

Degree equivalency

EXPERIENCE

(STREAM 1 - Officer, Business Services)
1. Experience providing financial support services in at least one of the following areas: processing invoices, journal vouchers, acquisition card reconciliations, Other Government Department (OGD) payments, verifying travel requests and expenses for management approval.

(STREAM 2 - Administrative Coordinator)
2. Experience providing administrative services in a *senior management office environment such as, calendar management, travel arrangements, organizing meetings or events.

*senior management is defined as director level and above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Candidates MAY be required to meet ONE OR MORE of the following education and experience qualifications, depending on the requirements of the specific position being staffed, AS THEY MAY BE DEEMED AN ESSENTIAL OR ASSET QUALIFICATION. Candidates must clearly indicate on their online application which education and experience qualifications they meet and describe the depth and breadth to which they meet it.

EDUCATION (All Streams)
AED1. Successful completion of a post-secondary program in a field relevant to the position.

EXPERIENCE (All Streams)
AE1. Experience monitoring expenditures and paying invoices.
AE2. Experience organizing travel arrangements.
AE3. Experience using WEBCIMS.
AE4. Experience working with myEMS(SAP).
AE5. Experience providing human resources support services.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
English Essential
French Essential

Information on language requirements

ABILITIES (All Streams)
1. Ability to communicate effectively orally.
2. Ability to communicate effectively in writing.
3. Ability to plan, organize workload, monitor and establish priorities
4. Ability to work under pressure.

PERSONAL SUITABILITY (All Streams)
1. Effective Interpersonal Skills
2. Initiative
3. Judgment
4. Reliability
5. Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL REQUIREMENTS
1. Availability, willingness and ability to work overtime, as required.

Conditions of employment

Reliability Status security clearance - Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice.

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Application Process
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Tips for applicants:
- Information on your described education, experience, etc. provided in the screening questions should be supported by your resume.
- Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for Education and for each Experience element, as applications will be screened only on the information provided.
- Failure to provide sufficient information may result in your application being screened out of the competition.

The online application may take 1-2 hours to complete. You may save your application as a draft and return to it at a later date. Your application must be completed and submitted in order to be considered. Partially completed applications, or those in draft cannot be considered. You can make modifications to your submitted application at any time, but once your application has been selected for screening, you will no longer be able to make modifications and your submission will be considered final.

Persons requiring accommodation preventing them from applying on-line are asked to contact 1-800-645-5605.

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ASSESSMENT
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An interview, a test/exam and reference checks may be administered.

The following standardized tests will be used:
1- Situational Judgment Test for Professionals (SJT-PRO)
2- Situational Judgment Test (SJT)

Please note that asset qualifications, top-down and/or random selection may be used to identify which applications will be given further consideration.

Candidates must meet the essential qualifications to be appointed to a position.
The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants may be appointed to the position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not to assess some or all of the asset qualifications.

Top-down ranking can be used at any stage of the assessment process where only the top scoring candidates will be invited to the next stage of the assessment. Please note that different pass marks and cut-off scores can be used at various stages of the assessment process. Candidates who attain the pass mark might not be further considered in the process if they do not achieve the cut-off score.

Please note that the assessment will only be rescheduled under exceptional circumstances:
•Illness (a medical certificate will be required);
•Emergency circumstances (verifiable);
•Operational requirements (must be confirmed in writing by your director);
•Pre-approved annual leave (must be confirmed in writing by your supervisor).

Failure to attend the assessment without good reason will be construed as a withdrawal from the appointment process.

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PROOF OF EDUCATION
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You must provide proof of your education credentials.

Candidates with foreign education credentials are required to provide proof of Canadian equivalency. Any applicable fees are the responsibility of the candidate.

Foreign certificates and/or diplomas must be assessed against Canadian education standards. The federal public service will accept any Foreign Educational Credentials as long as they are deemed comparable to Canadian standards, determined by a recognized credential assessment service.

The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations.

You can access the CICIC website at: https://www.cicic.ca/. This website provides links to a number of Canadian organizations that provide equivalency assessments.

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TRAVEL STATUS - TRAVEL COSTS
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Please note you will not be considered to be in travel status or on government business and that travel costs will not be reimbursed. Consequently, you will be responsible for travel costs.

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COMMUNICATION
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Candidates will be contacted by email and it is imperative that you provide a current email address that accepts e-mail from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis. It is your entire responsibility to inform us at all times of any changes regarding your contact information.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

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Bilingual Positions
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To be considered for a Bilingual Imperative position, you must be willing to undergo Second Language Evaluation testing OR you must already have Second Language Evaluation (SLE) results (proof will be required).

If you have undertaken a SLE by the Public Service Commission (PSC), you can obtain a copy of the SLE results, by requesting it at the following website: https://www.canada.ca/en/public-servicecommission/corporate/about-us/contact-us.html#sle. For more information on SLE, visit the following web-site: http://www.psc-cfp.gc.ca/ppc-cpp/sle-els/cand-info-cand-eng.html

Second Language Writing Skills Self-Assessment:
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

https://www.canada.ca/en/public-service-commission/services/second-language-testing-publicservice/self-assessment-tests.html

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Other information
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You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Indeterminate employees at the same group and level or equivalent may be considered for deployment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.