Executive Assistant / Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

This process is designed to fill one Bilingual Imperative CBC/CBC position in Halifax (Nova Scotia) on an indeterminate basis. A qualified pool of candidates may be established. This pool of qualified candidates may be used to staff similar positions with similar requirements in Halifax (Nova Scotia).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

• A secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

• Significant* experience providing administrative support to a manager. Support duties could include managing an agenda or calendar, monitoring email, coordinating correspondence or arranging meetings/travel.
• Experience liaising with the offices of senior officials, partners or clients.
• Experience tracking and managing deadlines in a manager’s office.
• Significant* experience providing administrative advice to a manager related to at least two (2) of the following areas: human resources, finances, accommodation, or procurement.

*Significant is defined as approximately 3 years experience.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

• Graduation with a degree from a recognized post-secondary institution with acceptable specialization in a field relevant to the duties of the position.

Degree equivalency

• Experience in providing administrative support to an Executive* in the Federal Public Service.
• Experience in budget planning, forecasting and monitoring expenditures.
• Experience tracking correspondence in an electronic document management system.

* Defined as an EX-1 (or equivalent) and above.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

• Ability to coordinate multiple activities, establish priorities and meet deadlines.
• Ability to analyse and evaluate information, and formulate recommendations.
• Ability to prepare budget documents and manage expenditures.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

• Attention to detail
• Dependability
• Effective interpersonal relationships
• Initiative
• Judgment
• Respectful of diversity

The following may be applied / assessed at a later date (may be needed for the job)

• Health Canada is committed to ensuring a fair and equitable representation and distribution of women, Aboriginal peoples, persons with disabilities and visible minorities reflective of their representation in the Canadian workforce.

Conditions of employment

Secret security clearance

• Willingness and ability to work overtime.
• Willingness and ability to travel, on occasion.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All written communication obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of the qualification "ability to communicate effectively in writing”.

We will only accept on-line applications received via the jobs.gc.ca site. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

All information pertaining to the process will be sent by email. It is therefore your responsibility to verify your email account for new communication regarding this selection process on a regular basis.

All communication and information obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of qualifications.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.