Administrative Positions at Western Economic Diversification Canada (Inventory)

Important messages

Western Economic Diversification Canada (WD) is looking for administrative talent to join our team. WD was ranked #1 as the Best Place to Work according to the 2018 Public Service Employee Survey, and we have been recognized as one of Canada’s Best Employers for Recent Graduates. If you want to be part of a great organization that gets things done for Western Canadians, you want to work here.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Duties

If you are an administrative services professional or you are driven in building a career in this field, WD is looking for you!

By taking this road, you will explore the many avenues within the administrative services world.

It’s not just a desk job! You can expect responsibilities such as:
• managing and distributing information within an office
• handling financial transactions for the office
• coordinating meetings
• sending, receiving or drafting correspondence
• greeting clients
• acting as the point of contact for employees
• organizing events
• coordinating travel arrangements
• coordinating different projects and activities
• researching and analyzing information.

Work environment

Western Economic Diversification Canada (WD) works to develop and diversify the economy of Western Canada by delivering grants and contributions programs and advocating on behalf of the West. At WD, we care about people and about serving the best interests of our clients.

We use our Values and Ethics Code as a moral compass to guide everything that we do and how we behave. What we do is equally as important as how we do it, and excellence is our standard. WD is recognized as one of Alberta’s top employers because of its support for employees, innovative workplace and ability to make a difference in the lives of Western Canadians. In the annual public service employee survey, WD employees consistently rank the department as one of the best places to work in the federal government.

Why Choose WD:
• Work with amazing people who support each other
• Meaningful work that makes a difference to the country
• Excellent compensation package
• Flexible work arrangements
• Modern work tools and technology

Intent of the process

This is a continuous intake inventory to create and maintain an inventory for future opportunities. This process may be used for various positions and tenures (including but not limited to term and indeterminate appointments, internal assignments, secondments, deployments, acting appointments) as well as various security requirements, language requirements and conditions of employment.

During the application process you will be asked a series of questions in order to determine the type of job(s) that would best suit your qualifications. Your response to each question will be either a yes or no.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 500 words (maximum) "Please use your cover letter to describe what makes you the ideal candidate for a position with Western Economic Diversification."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Since this is an inventory, you do not have to meet all the criteria you will find below.

Hiring managers will make their selection by establishing the criteria required for their positions to be staffed.

Education:
• Successful completion of secondary school education according to provincial/territorial standards or employer-approved alternatives, such as a combination of education, experience, and/or training.

Degree equivalency

Experience:
• Experience in general office administration; such as, arranging meetings (in-person and virtual), preparing background material for meetings, making travel arrangements, managing calendars, and receiving and directing telephone calls, data entry, monitoring information flow, and records management.
• Experience using MS Word, Excel, PowerPoint, and Outlook.

Competencies:
• Showing initiative and being action-oriented
• Working effectively with others
• Thinking things through
• Demonstrating integrity and respect
• Excellent oral and written communication

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience:
• Experience providing administrative support in an executive-level office (Director or higher), including managing executive calendars, making travel arrangements and taking minutes at meetings.
• Experience in maintaining physical and/or electronic files (e.g. file scanning, indexing, retrieving, retention, archiving of data)
• Experience in financial management such as assisting in budgeting, recording transactions, developing and seeking required approvals, reporting on expenditures/balances and providing advice.
• Experience in providing general procurement and contracting support services (e.g. assisting in general procurement practices, ordering goods and supplies)
• Experience providing videoconferencing support and assistance with the configuration/usage of office technology
• Experience preparing and formatting various documents for senior management.
• Depth, breadth, and scope in any one or combination of the experience factors.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Conditions of employment

Reliability Status security clearance - or Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Depending on the requirements of the position or positions being filled, any or all of the asset qualifications, operational requirements, and organizational needs may be considered at any time during this process. These criteria may be a deciding factor in choosing the persons to be appointed. Therefore, it is important that you answer each of the questions related to these requirements.

Candidates will be provided with a complete list of required and asset qualifications for each position when contacted for further consideration and/or assessment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.