Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Tips for applicants:
- Please provide complete and thorough details of your education and experience.
- Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on theinformation provided.
- Failure to provide sufficient information may result in your application being screened out of the process.

Additional allowances will be provided for these positions in accordance with the National Joint Council's Isolated Posts and Government Housing Directive. More detailed information can be found at the following link: http://www.njccnm.gc.ca/directive/d4/v237/en

Vacation Travel Assistance is available: https://www.canada.ca/en/treasury-board-secretariat/services/terms-conditionsemployment/isolated-posts-government-housing.html

This position is located at the Department of Justice in Whitehorse, Yukon. Candidates applying from outside of Whitehorse must be willing to relocate. Relocation assistance is available. http://www.njc-cnm.gc.ca/directive/nrd-drc/index-eng.php

You may also be eligible for the Northern residents deductions when you file your tax return with the Canada Revenue Agency. More information can be found at the following link: http://www.craarc.gc.ca/tx/ndvdls/tpcs/ncmtx/rtrn/cmpltng/ddctns/lns248-260/255/menu-eng.html

All information obtained throughout the selection process, from time of application to close of process, may be used to evaluate candidates.

All information pertaining to this process will be sent by e-mail and/or will be indicated in your Public Service Resourcing System (PSRS) account. Candidates who participate in this selection process must include an electronic e-mail address which accepts e-mails from unknown users (some e-mail systems block this kind of e-mail). It is your responsibility to verify your e-mail and PSRS account on a regular basis for new communication regarding this selection process.

You will be required to provide proof of your education credentials at a later date. Foreign educational credentials must be assessed by a recognized credential assessment service. If the candidate has been educated outside of Canada, it is the candidate’s responsibility to have his or her certificates and/or diplomas assessed against Canadian educational standards. Candidates will be required to submit proof of education during the assessment phase of the staffing process. Guidance may be found at the Canadian Information Centre for International Credentials (CICIC) at http://www.cicic.ca

To submit an application on-line, please click on the button "Apply Now" below. If you are unable to apply online, email your application to: , or fax to (604) 666-5765. Persons with a disability preventing them from applying online should contact us at 1-800-645-5605.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Work environment

The Department of Justice offers a competitive salary and benefits and the opportunity to fully develop your legal knowledge and skills. Your professionalism and results oriented attitude will be recognized and rewarded with challenging opportunities in this teamoriented workplace.

The Department of Justice is often described as Canada's largest and most prestigious law firm. The Department makes and upholds federal laws and is the guardian of the Canadian justice system. By setting for itself the highest standards of integrity, fairness and professionalism, the Department of Justice has earned a reputation as a leader within the legal community.

No matter what your expertise, you will benefit from Justice Canada's supportive atmosphere, its emphasis on training and mentoring, and the ability to balance the personal and professional aspects of your life.

Intent of the process

A pool of qualified candidates will be established and may be used to staff similar, term and/or indeterminate positions, acting, deployments or assignments/secondments situations with various tenures, linguistic profiles and security levels.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum)

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or employer-approved alternatives

Degree equivalency

Experience:
Experience in providing administrative support

Experience using Microsoft software applications including Word, Excel and Outlook.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience working in a Northern and cross-cultural environment

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Communication (Written): Writes clear, concise and accurate documents that communicate appropriately to the target audience.

Communication (Oral): Verbally exchanges complex information clearly, concisely and accurately to communicate appropriately with a target audience.

Organizational Skills: Effectively organizes work and prioritizes activities. Creates and maintains a detailed file management system. Ability to provide logistical support for a variety of high level events.

*Demonstrates integrity and respect

*Thinking things through

*Working effectively with others

*Showing initiative and being action-oriented

*You will find the complete definitions of these core competencies on the Government of Canada website at: http://intranet.canada.ca/hr-rh/ptm-grt/pm-gr/pmc-dgr/bi-ic-eng.asp

The following may be applied / assessed at a later date (may be needed for the job)

Education:
Post secondary education (completed or in progress)

Degree equivalency

Experience:
Experience working in the Federal Public Service.
Experience working in a legal environment.
Experience working with one or more of the following software applications: SAP/IFMS, Peoplesoft, Hogg Robinson Group (HRG), LEX, Sharepoint (collaboration websites)

Knowledge:
Knowledge of Treasury Board travel policy and procedures
Knowledge of sections 32, 33 and 34 of the Financial Administration Act

ORGANIZATIONAL NEEDS:
The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs including reducing representation gaps.

OPERATIONAL REQUIREMENTS
Ability and willingness to work overtime when required on short notice.

Conditions of employment

Reliability or secret security clearance (depending on the position)
Medical clearance*

*The incumbent and his/her dependents may be required to obtain Health Canada medical clearance in accordance with the Isolated Posts and Government Housing Directive.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Candidates may be required to meet the other qualifications (may be needed for the job) or the organizational needs, depending on the requirements of the specific position being staffed.

Candidates must meet the essential qualifications to be appointed to a position.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The Department of Justice encourages persons with priority entitlements to self-refer to our selection processes in circumstances where they believe that they meet the essential qualifications of the advertised position.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an
Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.