Build a Career with the RCMP - Administrative Assistant - INVENTORY

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

****NOTE: It is your responsibility as a candidate to submit a COVER LETTER, which clearly outlines how you meet each of the screening qualifications (i.e. education, essential experience and asset qualifications) as well as a resumé which is linked to the information provided in your cover letter.

** Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities.

**** You must provide CONCRETE EXAMPLES, which illustrate how you meet each qualification.

***For example, the best approach is to use each screening qualification as a heading, and provide a description outlining how that qualification is met. Failure to clearly demonstrate how you meet the screening criteria (education, essential experience and asset qualification) may result in the REJECTION OF YOUR APPLICATION.

****Candidates who are missing information or submit incomplete information could be screened out.

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users.

Your application in this inventory will be active for 180 days. A notice that your application is about to expire will be posted to the My Jobs menu of your account 30 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

All job applications must be submitted through the www.jobs.gc.ca system.

Please note: In order to be considered for bilingual opportunities, candidates must have a minimum of intermediate working ability in both official languages.

Testing/interviews will be conducted at locations of the employer's choice and may require candidates to travel to the test/interview location.

Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Intent of the process

The immediate need is to create a pool of qualified candidates to staff similar temporary and/or permanent positions.

THIS PROCESS WILL BE MOVING QUICKLY, AND REFERRALS FROM THE INVENTORY MAY START IMMEDIATELY.

This inventory may be used to staff positions in other locations across Prince Edward Island.

Should a CM be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 3,000 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

CR-04 and CR-05 Positions:
Successful completion of two years of secondary school or employer- approved alternatives.

AS-01 Positions:
A secondary school diploma or employer-approved alternatives.

Degree equivalency

Experience providing service to internal or external clients / general public, via telephone, in writing or in person.

Experience in using spreadsheet and word processing software.

Experience in coordinating administrative activities such as: meetings and taking minutes, teleconferences, videoconferences, scheduling travel arrangements, incoming and outgoing correspondence, data entry, filing, editing and verifying correspondence or reports.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS
Experience in providing human resources support services.
Experience in providing administrative support services in the health field.
Experience in drafting correspondence, reports, etc.
Experience in providing Real Property Management support services.
Experience in providing contracting and procurement support services.
Experience with information management systems (financial, human resources management, etc.).
Experience in coordinating administrative activities in the office of a manager or executive.
Experience in providing administrative support services in the field of program management.
Experience maintaining and updating a Human Resources Management Information System (e.g. HRMIS, PeopleSoft).
Experience preparing documents such as letters, memoranda, briefing notes or reports.
Experience providing financial support services (services may include, but are not limited to, verifying and correcting financial claims, controlling and monitoring petty cash, preparing financial status reports, etc.).
Experience maintaining a law enforcement database such as: Canadian Police Information Centre (CPIC), Police Information Retrieval Systems (PIRS), Police Reporting and Occurrence System (PROS), Automated Criminal Intelligence Information System (ACIIS), National Criminal Data Bank (NCDB), Evidence and Reports III (E&R III).
Experience providing records management services in a records management role (services may include, but are not limited to, indexing, cross-referencing, filing, retrieving, retaining, archiving or destroying data).
Experience transcribing from audio cassettes or digital media.
Experience providing administrative support in a police environment.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
BBB/BBB, CBC/CBC, CCC/CCC, BBC/BBC, English essential

Information on language requirements

Ability to schedule work priorities to meet established deadlines.

Communication (oral and written)
Effective interpersonal skills
Dependability
Judgment
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a representative workforce, current or future organizational needs may require consideration be given to candidates self-identifying as belonging to one of the following employment equity groups: women, members of visible minorities, persons with disabilities and Aboriginal peoples.

Willing and able to work overtime.
Willing and able to travel.
Willingness and ability to possess and maintain a valid driver's license or mobility, usually associated with having a driver's license.

Conditions of employment

RCMP Reliability, Secret or Top Secret Security Clearance.

All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Failure to attend assessments as scheduled may result in the rejection of your candidacy.

Candidates must meet the essential qualifications to be appointed to a position.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.