Various Bilingual AS-02 Coordinator / Executive Assistant positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

-This process will be used to staff various bilingual AS-02 positions within the RCMP in Ottawa, Ontario. Most positions are located at 73 Leikin Drive in the South-West of Ottawa (Barrhaven). This pool will not be used to staff positions outside of the RCMP.
-ALL positions staffed will require a bilingual profile of BBB/BBB or higher and will require an RCMP enhanced reliability security clearance level or higher.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

When you apply you will be asked screening questions based on the essential education and experience criteria below. When answering the screening questions, please provide:
• Concrete and detailed examples to demonstrate how you meet the qualifications;
• Where, when and how the experience was acquired.

We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. The depth and breadth of experience of an applicant may be considered as part of screening or selection of a candidate, which is why it is recommended you quantify your experience as well. The screening questions are the primary source of information the screening board may use and your resume may only be used as a secondary source to verify information.

ESSENTIAL EDUCATION:

Successful completion of secondary school education or employer-approved alternatives.

Degree equivalency

ESSENTIAL EXPERIENCE:

Experience in providing administrative services to management, staff or clients.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE - "Nice to have" (You will be asked during your application if you possess any of these assets and if so, you will be asked to demonstrate in detail, using concrete examples how you meet them) These assets may be used by hiring managers when making selection decisions from the pool of qualified candidates.

1. Experience working in the office of an executive;

2. Experience in coordinating meetings, conferences, information sessions and/or events;

3. Experience in scheduling and organizing business travel arrangements and processing claims;

4. Experience in the use of Microsoft Office software including Word, Excel and PowerPoint.

5. Experience in financial administrative duties including preparing financial reports, monitoring and reporting on budgets and asset management;

6. Experience manipulating and analyzing financial information using a financial system, such as SAP;

7. Experience working in a protected information environment;

8. Experience in supervising staff;

9. Experience in project management;

10. Experience working in a human resources environment;

11. Experience providing administrative support in an Access to information and privacy (ATIP) team;

12. Experience coordinating administrative services in the field of health, safety, security or emergency response?

13. Experience in the provision of compensation services within the Federal Public Service;

14. Experience applying policies, directives, procedures or legislation;

15. Experience working in a legal or policing environment;

16. Experience in preparing and editing documents;

17. Experience researching and analyzing information obtained from different sources;

18. Experience in providing options and/or recommendations;

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
ALL positions staffed through this process will be BILINGUAL IMPERATIVE. There will not be any unilingual positions in this process. The minimum language level that will be required for your second language is a B level (intermediate) for a minimum profile of BBB/BBB. The C level (Advanced) may be required for some positions (CBC/CBC, CCC/CCC).
If you have already been tested by the Public Service Commission (PSC), have received a level B or higher in Reading, Writing and/or Oral interaction and your results have not expired, please ensure that you have an original copy ready to be sent to us upon request. You may contact the PSC if you require a copy. (http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm). If you have expired results or have never passed these exams, you will be contacted and scheduled for appointments during the process.

Information on language requirements

THE FOLLOWING ABILITIES/SKILLS AND PERSONAL SUITABILITY WILL BE ASSESSED THROUGHOUT THE PROCESS VIA EXAMS OR INTERVIEW:

1. Showing initiative and being action oriented.

2. Ability to communicate effectively in writing;
The Public Service Commission`s Written Communication Proficiency Test (WCPT) will be administered to assess this element, see the link at the top of this poster. If you have previously written this standardized exam and have obtained at least the minimal pass mark of 25/50, please ensure that you have an official copy of your result ready for us upon request. You may contact the PSC to get a copy at the following link: http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm.

3. Ability to communicate effectively orally;

4. Dependability;

5. Effective interpersonal skills;

6. Judgment.
The Public Service Commission`s Test of Judgment (TOJ-375) will be administered to assess this element, see the link at the top of this poster. If you have previously written this standardized exam and have obtained at least the minimal pass mark of 3400, please ensure that you have an official copy of your result ready for us upon request. You may contact the PSC to get a copy at the following link: http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm.

Conditions of employment

Reliability Status security clearance - The pool of candidates will be used to staff positions requiring an RCMP enhanced reliability, a Secret or Top Secret clearance.
All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

Other Conditions of Employment may be required depending on the positions being staffed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

*** ONLY ONLINE APPLICATIONS WILL BE ACCEPTED ***

All job applications must therefore be submitted through the jobs.gc.ca site.
To submit an application online, please select the button "Apply Online" below.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process and to contact 1-800-645-5605 prior to the closing date.

ASSESSMENTS:
The PSC`s Second Language Evaluations (SLEs) will be administered for candidates with expired results, no results or results lower than a B level. Reading and Writing exams will be scheduled first in Fall 2019 and those who succeed with at least a B level in both exams will be scheduled for the Oral Interaction exam as well as the PSC standardized exams (TOJ and WCPT).
In addition, please note that interviews may be conducted using a pre-recorded video submitted online by candidates and subsequently assessed by the Board Members. More information will be shared with those invited to an interview.
Reference checks may also be done.

Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Please note that all travel costs will be the responsibility of the candidates.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.