Executive Assistant to the Management team

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel:

https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Please note that the screening/text questions in the on-line application may be used to assess the ability to communicate effectively in writing.

In order to have your application considered, all screening/text questions must be answered. Candidates must provide CONCRETE EXAMPLES WHICH DEMONSTRATE, how they meet the education requirement and the experience factors listed in the essential qualifications. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application. Résumés will be used as a secondary source to validate the education and/or experience described in the screening/text questions.

Intent of the process

Initially, this process will be used to staff the position on a temporary basis for a duration of 6 months with a possibility of extension.

A pool of (fully or partially qualified) candidates may be established through this process to staff identical or similar positions within Natural Resources Canada with various tenures (determinate period or permanent), various language requirements (English Essential, French Essential, English or French Essential, or Bilingual), linguistic requirements (imperative and/or non-imperative) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements (Reliability status or Secret clearance), various conditions of employment and for various locations.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Diploma from a recognized college or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
EX1 Recent and extensive* experience in providing various administrative support services in a high pressure and fast paced environment;

EX2 Recent and extensive* experience in using automated office systems such as Microsoft Word, Excel, PowerPoint and Microsoft Outlook

EX3 Recent and extensive* experience in scheduling meetings and/or maintaining the electronic agendas for senior managers

EX4 Recent and extensive* experience in researching, preparing and/or compiling background information for meetings

EX5 Recent and extensive* experience preparing minutes for meetings.
* For the purpose of this selection process, recent is defined as having acquired the experience in the past 2 years and extensive is defined as having a minimum of 2 years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
KN1 Knowledge of the processes related to making travel arrangements, processing travel claims
KN2 Knowledge of office administration procedures

Abilities:
AB1 Ability to plan, organize and prioritize work in order to meet deadlines
AB2 Ability to organize and set-up agendas for meetings
AB3 Ability to manage the daily scheduling for more than one manager
AB4: Ability to communicate effectively orally
AB5: Ability to communicate effectively in writing

Personal Suitability:
PS1 Effective interpersonal relationships
PS2 Initiative
PS3 Reliability
PS4 Discretion
PS5 Thoroughness

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

OPERATIONAL REQUIREMENTS:
OR1: May be some requirement for overtime, and/or inflexible work hours.

Conditions of employment

Reliability Status security clearance

CONDITIONS OF EMPLOYMENT:
CE2: Working overtime and/or inflexible work hours

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All applications must be submitted online through the GC Jobs website. DO NOT email, fax or mail in applications, as these will NOT be accepted..

Acknowledgment of receipts of applications will not be sent; we will only contact successful applicants when the screening process has been completed.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Applicants are required to meet the Essential Qualifications. Asset Qualifications MAY be applied at any point in the assessment process. Therefore, you are strongly encouraged to answer Asset Qualifications questions in your online application. Applicants do not need to meet any/all of the Asset Qualifications for consideration, however, possessing any/all of the Asset Qualifications may increase the likelihood of being considered for an appointment.

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

An interview may be sought.

A written test may be administered.

A situational exercise may/will be administered.

Reference checks may be sought.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

Candidates should be prepared to provide proof of education (copy of degree/diploma) and citizenship or permanent resident status. If you have obtained education outside Canada, you will be required to submit proof of evaluation of Canadian equivalency.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

If you are selected for further consideration, please advise the person who will contact you of any accommodations you may require during the selection process.

Applicants are asked to indicate their preferred official language in their application.

Persons are entitled to participate in the appointment process in the official language of their choice.
The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.