Administrative Specialist (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AAFC is committed to diversity and inclusion and is proud to be recognized as one of Canada’s best diversity employers. We welcome all applicants and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Aboriginal Peoples, Persons with Disabilities, Visible Minorities or Women).

Duties

• Provides administrative support in the areas of human resource and financial services.
• Conducts research of information and prepares a variety of reports and statistics with respect to administrative program activities.
• Updates and maintains various databases.
• Analyzes the procedures in place to identify shortcomings that are affecting the delivery of programs / services and propose solutions.

Work environment

Agriculture and Agri-Food Canada (AAFC) helps farmers and industry feed our country. We are also working to grow Canada’s exports, while providing leadership in the growth and development of a competitive, innovative and sustainable Canadian agriculture and agri-food sector.

Intent of the process

A pool of qualified candidates will be established and may be used to staff similar positions with various tenures for the location indicated for this process.

In the event that an employee of the public service is qualified through this process, he/she may be considered for acting, deployment, assignment or secondment opportunities.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

IF YOU HAVE FOREIGN CREDENTIALS, please follow the link below for information on how to obtain a degree equivalency. You must obtain an equivalency, at your own expense, in order to be considered for appointment into the public service.

Degree equivalency

Recent* and significant** experience in providing client service in a field of business administration such as Human Resources, Finance or Procurement

Recent* and significant** experience in coordinating meetings, teleconferences, and videoconferences.

Recent* experience in developing and modifying spreadsheets using MS Excel at an ***intermediate level.

Recent* experience in providing administrative services to internal clients such as, but not limited to, preparing correspondence, reports, or documents; providing information; maintaining electronic or hard copy records; filing, or processing mail.


*Recent is defined as within the past two (2) – four (4) years
**Significant experience means experience that is a core part of the candidate’s employment for a period that would provide the depth and breadth of experience acquired over a period of at least two (2) years.
***Intermediate is defined as using IF(), Sum(), Average() functions or creating pivot tables.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Successful completion of post-secondary courses in human resources or accounting.

Degree equivalency

Experience providing advice and guidance to managers, employees, and external clientele.

Experience providing administrative services in human resources.

Experience providing administrative services in finance.

Experience inputting and extracting information from an electronic information management system such as, but not limited to, PeopleSoft, SAP, etc.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Planning and Organizing
Problem Solving
Adaptability
Client Focus
Initiative
Teamwork
Judgment
Discretion

Ability to effectively communicate orally and in writing

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:

Ability and willingness to work overtime at peak periods.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSEMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.