Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

To apply for this process, you only need to meet those experiences listed under “essential qualifications.” All other competencies, will be assessed at a later date.

When you apply you will be asked a series of screening questions based on the education and experience criteria below. When answering the screening questions, please provide:
- Concrete and detailed examples to demonstrate how you meet the qualifications;
- Where, when and how the experience was acquired.

We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. We’ll only use your résumé as a secondary source of information. The depth and breadth of experience of an applicant may be considered as part of screening or selection of a candidate, which is why it is recommended you quantify your experience. The screening questions are the primary source of information the screening board may use and your resume may only be used as a secondary source to verify information.

Duties

Do you want to contribute to a team that makes a difference in the lives of Indigenous peoples through the improvement of social well-being and economic prosperity and the development of healthier, more sustainable communities?

If so, Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) wants YOU to be a part of our team!

Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) continues to renew the nation-to-nation, Inuit-Crown, government-to-government relationship between Canada and First Nations, Inuit and Métis; modernize Government of Canada structures to enable Indigenous peoples to build capacity and support their vision of self-determination; and lead the Government of Canada's work in the North.

This work will appeal to you if:
• You enjoy working with and helping others
• You are looking for a workplace that is both stimulating and supportive.
• You want to be part of a team that supports the mandate of Indigenous and Northern Affairs Canada.

On a day to day basis you can expect to:
• Perform clerical functions to support business stream activities.
• Communicate with clients and team to obtain and provide required information.
• Read, interpret and input information in order to respond to requests, and to process transactions while demonstrating thoroughness and timeliness.

Work environment

CIRNAC provides you with the tools you need to develop valuable skills that will promote your future success, with opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels.

The Federal Public Service offers competitive rates of pay, benefits, pension packages and flexible work schedules that promote work-life balance. Pension For more information on pensions and insurance benefit visit: https://www.canada.ca/en/treasury-board-secretariat/services/pension-plan/prospective-members.html and https://www.canada.ca/en/treasury-board-secretariat/services/benefit-plans/prospective-employees-public-service-group-insurance-benefit-plan-members.html.

For more information on what the Government of Canada has to offer as an employer, read the Top 10 Reasons to Join Canada’s Public Service!
https://www.canada.ca/en/treasury-board-secretariat/site/proudly-serving/top-10-reasons-join-public-service.html.

Intent of the process

The intent of this process is to create a pool of qualified candidates to staff the following positions, or similar positions, on a permanent or temporary basis at Crown Indigenous Relations and Northern Affairs Canada:
► Administrative Support – Director’s Office

The pool may be used by other federal organizations operating in the North.

Should the selected candidate already be a public servant, the pool could also be used for acting appointments.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A secondary school diploma OR an acceptable combination of education, training, and/or experience.

Degree equivalency

EXPERIENCE:
- Experience in providing administrative support services (for example, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, and other related duties).
- Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook and Powerpoint.
- Experience working in a northern and isolated community.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS (Not essential, but preference may be given to candidates who possess asset qualifications).

EDUCATION:
- Successful completion of post-secondary education related to the position.

Degree equivalency

EXPERIENCE:
- Experience providing administrative support in finance.
- Experience providing administrative support in records management.
- Experience providing support to senior managers.
- Experience preparing and coordinating travel arrangements.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.
- Ability to plan, prioritize and meet deadlines.
- Ability to work in a team.

PERSONAL SUITABILITIES:
- Effective interpersonal skills.
- Judgement.
- Attention to detail.
- Dependability.
- Action Oriented.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals for Aboriginal peoples, preference may be given to candidates who, at the time of application indicate that they are an Aboriginal person (self-declaration).

OPERATIONAL REQUIREMENTS :
- Willingness and ability to work overtime when required
- Willingness and ability to travel when required.

Conditions of employment

CONDITIONS OF EMPLOYMENT***
- Various security clearances*, depending on the position being staffed: Reliability, Secret, Top Secret
- Medical Clearance: The incumbent and his/her dependents** may be required to obtain Health Canada medical clearance in accordance with the Isolated Post and Government Housing Directive.
(*) – may be obtained following assessment
(**) = includes incumbent’s spouse or common-law partner and children.
***Other conditions may apply depending on the position being staffed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.