Collection Clerk / Data Control Clerk

Update: ***PLEASE NOTE THAT THERE HAS BEEN AN ADMINISTRATIVE ERROR AND THE LAST PRESCREENING QUESTION THAT IS ASSESSING THE BELOW ASSET CRITERION HAS BEEN GENERATED THREE TIMES; THEREFORE CANDIDATES ARE ONLY BEING ASKED TO ANSWER TO THAT QUESTION ONCE.

ASSET CRITERION: Experience with a collection management system such as CMS, MIKAN, AMICUS or TRAKKER

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

*Candidates are responsible for all their travelling expenses and relocation costs.

Candidates must submit their application using the "Apply online" function. Only applications submitted via this portal will be considered, unless a valid reason is presented prior to the closing date and accepted by the hiring manager.

VERY IMPORTANT NOTE: Candidates that apply for this position will have to complete a **SCREENING QUESTIONNAIRE** in order to clearly demonstrate that they meet the education and experience criteria (essential and asset qualifications). Please note that having the asset qualifications is not mandatory in order to apply to this process however they may be used at a later time.

Candidates must clearly demonstrate in the experience questionnaire how they meet the education and experience criteria listed as essential and asset qualifications on the statement of merit criteria. The assessment board cannot make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and asset, where applicable, may result in the rejection of your application.

Candidates will not be solicited for incomplete or possible missing information.

Work environment

The work is performed in a storage environment with periodical use of an office environment. Requires the use of standard office material and equipment as well as equipment designed to move collection items. The work requires the need to climb ladders and operate moving equipment.

Intent of the process

The intent of this process is to immediately staff two (2) temporary positions for a period of one (1) year with a possibility of extension.

A pool of qualified or partially assessed candidates will be established and may be used to staff similar positions at this group and level with various security requirements, conditions of employment as well as various tenures (acting, assignment/secondment, deployment, term and/or indeterminate) within Library and Archives Canada.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of secondary school

Degree equivalency

EXPERIENCE
Experience handling, organizing AND sorting collection items held in an environment similar to a library, museum, records office or an archival centre
Experience in the use of an automated tracking system*
Experience in using various software such as Outlook, Excel AND Word

*An automated Tracking system is a software used for tracking the location of assets.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION
Successful completion of two years of a recognized post-secondary institution with acceptable specialization in library, archival or museum technology.

Degree equivalency

ASSET EXPERIENCE
Experience in data capture or data entry
Experience working with an automated tracking / circulation system for archival material
Experience with handling and transporting collection material
Experience in organizing, and maintaining collections; resolving discrepancies and shelving various material and formats
Experience using power and hand-operated transportation devices, such as: pallet movers, book carts, material transporter, art carts and other transportation devices, to safely and efficiently carry out storage and retrieval operations
Experience with a collection management system such as CMS, MIKAN, AMICUS or TRAKKER

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French essential
Bilingual Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE
Knowledge of care and handling requirements for heritage materials in different formats

ABILITIES
Ability to plan and organize own work to meet deadlines
Ability to work efficiently with minimal supervision
Ability to handle, lift AND shelve collections material weighing up to 22.8 kg appropriately
Ability to work accurately, with close attention to detail
Ability to communicate efficiently in writing
Ability to communicate efficiently orally

PERSONAL SUITABILITY
Initiative
Effective interpersonal relations
Reliability
Teamwork

Conditions of employment

CONDITIONS OF EMPLOYMENT
Various security clearance

Candidate must be willing to travel between LAC buildings in the National Capital Region and on occasion, travel outside the NCR.

Candidate must be available to work in all LAC buildings in the National Capital Region.

Candidates must be available to work between 7:00 a.m. and 6:00 p.m., on a schedule determined by the employer as needed.

Wearing safety shoes is mandatory

Physically capable of handling, lifting and shelving collections material weighing up to 22.8 kg and of manipulating transportation devices weighing up to 140 kg

Work in a warehouse / processing room type of environment, which can be sometimes dark, dusty and containing mold

Operate a lift truck and have the ability to obtain its certification during employment

On occasion work overtime on short notice

Candidates must be able to work up to 10 meters in height ( approximately 30 feet in height)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applicants who apply to this selection process must commit and be available for the evaluations.

An exam is scheduled for the week of May 20, 2019.

Interviews are scheduled for the week of June 18, 2019.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position.

The application of the Asset Qualifications, random selection and/or top down selection may be used at any stage of the selection process. Please note that achieving a pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form, if applicable.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if applicable.

You must provide proof of your education credentials at a later date.

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.