Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You will be required to complete an online experience questionnaire when you apply. The information you provide in the questionnaire must be true. You must respond to all statements in all categories in order to proceed to the next steps.

When answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment and/or selection of candidates.

Work environment

Indigenous Services Canada (ISC) has an interesting and unique mandate by playing a role in supporting services and programs in communities such as health, education, economic development, housing, community infrastructure and social support. In the context of reconciliation, ISC supports Aboriginal peoples (First Nations, Inuit and Métis) in their efforts to improve social well-being and economic prosperity to the benefit of all Canadians.

**Percy E. Moore Hospital serves the immediate area of Hodgson, Manitoba including the residents of Peguis, Fisher River and Kinonjeoshtegon First Nations as well as the Rural Municipality of Fisher. Hodgson is located in the Manitoba Interlake approximately 2 hours north of Winnipeg and is accessible by paved road.

Intent of the process

The intent is to staff this position via the Aboriginal Peoples Employment Program, which aims to strategically increase Aboriginal representation within the First Nations and Inuit Health Branch. As such, Organizational Needs may be applied and first consideration may be given to candidates self-identifying as belonging to Aboriginal peoples.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Experience in providing administrative or clerical support
Experience with general office practices and procedures
Experience handling inquiries, researching information and resolving problems
Experience using word processing software to prepare letters or reports
Experience inputting data into a computerized system
Experience using email

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
Communication (oral)
Communication (written)
Client Service Orientation
Working Effectively With Others
Showing Initiative and Being Action Oriented
Thinking Things Through
Positive Attitude
Dependability
Demonstrating Integrity and Respect
Aboriginal Cultural Competency

Abilities:
Ability to interpret and apply policies/procedures and provide advice/guidance
Ability to plan and organize work, manage multiple priorities and meet deadlines
Ability to use reasoning skills to solve problems

The following may be applied / assessed at a later date (may be needed for the job)

Education or training in a field relevant to the position being staffed.
Experience dealing with First Nations communities, organizations or people
Experience providing support to, or working in, a health or medical program or service
Experience using spreadsheet software to enter data, track information or prepare reports
Experience using presentation software
Experience scheduling and organizing meetings, teleconferences or video-conferences
Experience taking minutes and prepare notes or reports
Experience setting up or maintaining a filing system
Experience providing travel support services

Organizational Needs:
In alignment with the Aboriginal Peoples Employment Program (APEP), in support of strategically increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may/will be limited to candidates self-identifying as belonging to Aboriginal Peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation form (AAAF).

ISC is committed to a workforce that is culturally sensitive and representative of its Aboriginal partners.

Operational Requirements:
Willingness to adjust working hours or work locations on occasion.
Ability to lift and carry up to 25 lbs.
Ability to bend, reach, stand for extended periods of time

Conditions of employment

Reliability Status security clearance

Willingness to work overtime, on occasion.
Willingness to travel, on occasion.
Willingness to take PHIA (Personal Health Information Act) training and adhere to conditions of the Act

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants are asked to indicate their preferred official language in their application.

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

Candidates must clearly describe in their application and on-line questionnaire how they meet all Essential Education and Experience requirements and any applicable Asset Experience factors. Failure to provide sufficient information may result in candidates being screened out. Asset qualifications may be used for screening and/or rating.

Your résumé must clearly demonstrate how you meet the requirements.

We may assess the essential and asset qualifications using interviews, written tests, reference or a combination of these methods.

Cut-off scores and/or top-down approach may be used at any stage of the staffing process if there are a sufficient number of candidates to meet anticipated staffing needs.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Proof of citizenship will be requested if you are considered for a position.

Proof of education may be requested if you are considered for a position. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Reference contacts are not restricted to the list of names given by the candidate. The Selection Committee reserves the right to contact other references.

Receipt of applications will not be sent; we will contact successful candidates when the screening process is completed.

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.