Looking for Administrative professionals to join our team!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Additional qualifications may be required for some positions and you may be contacted and asked to submit information or to be further assessed.

Work environment

Did you know the Department of National Defence (DND) is the largest federal government employer, offering over 70 different types of civilian career opportunities? Indeed.com has ranked DND as one of the best places to work in Canada.

As a top employer in Canada we are committed to:
• Providing support and tools that contribute to the physical and mental health of our employees;
• Offering a career’s worth of opportunities all in one place, to gain experience in a multitude of positions and build the career that is right for you;
• Making a difference in Canada and in operations throughout the world; and
• Creating meaningful work that has a positive impact on Canada’s security both at home and abroad.

Intent of the process

This process will be used by the Department of National Defence to establish a pool of partially qualified candidates which will be used to staff similar positions at equivalent groups and levels with various employment tenures, language profiles, security requirements, and conditions of employment.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Experience providing administrative or clerical support services*

*Depth and breadth of experience normally associated with the performance of the duties on a continuous basis over a period of approximately 6 months, within the last 5 years will be assessed using your application, and may be further assessed using references or other means.

*Administrative or clerical support services is defined as, but not limited to: the collection and consolidation of information for the production of various reports, coordination of document approval and incoming/outgoing correspondence, planning and coordination of meetings/conferences, drafting minutes, monitoring expenses and maintaining a budget, managing an electronic calendar and emails in support of a superior; processing business travel requests and arrangements and other related duties.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Depending on the position being staffed, any of the qualifications below may be deemed as essential requirements.

EXPERIENCE
Significant experience* providing administrative or clerical support services.
Experience providing administrative support to senior management.
Experience making travel arrangements and preparing travel claims.
Experience using a financial system such as SAP.
Experience in budget administration.
Experience in using advanced features of Microsoft Word, Excel and Outlook such as formulas, pivot tables, searches and formatting.
Experience in supervision.
Experience working in compensation, payroll or insurance administration.
Experience working in an information management (IM), information technology (IT) or security environment.
Experience working with sensitive and confidential information such as Access to Information and Privacy (ATIP).

*Significant experience is defined as experience gained over approximately 24 months.

COMPETENCIES
Oral Communication Skills

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential, French essential, Bilingual imperative

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

EDUCATION
A secondary school diploma, OR a satisfactory score on the Public Service Commission (PSC) test approved as an alternative to a secondary school diploma, OR successful completion of a provincially/territorially approved secondary school equivalency test.

Degree equivalency

COMPETENCIES
Written Communication Skills
Client Service Orientation
Judgment
Attention to Detail

AS-02 Position Only - Planning and Organisation Skills

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS
Willingness and ability to travel across Canada on occasion
Willingness and ability to work overtime

Note: Managers may establish operational requirements specific to the position being staffed.

Conditions of employment

Various security clearance requirements
Reliability, Secret or Top Secret

Notes: Managers may establish conditions of employment specific to the position being staffed. Candidates must meet and maintain the conditions of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applications must be submitted through GCJobs.

Our intention is to communicate with you through the GCJobs portal and via email. Your application must include an email address and you must ensure that this address is functional and monitored at all times and accepts messages from unknown users (some email systems block these types of email). Failure to respond in a prescribed timeframe may result in elimination from this process.

Please note that all communication and conduct during the process may be used to evaluate any competency listed on the advertisement.

Salary: AS-01 $51,538 - $57,643 / AS-02 $57,430 - $61,877

Applicants must complete the Unsupervised Internet Test of Judgment (TOJ 374) as part of the screening for this selection process. This test assesses the judgement required for solving problems in work-related situations. The test presents hypothetical and challenging situations encountered at work that involve communication, interpersonal skills, initiative, decision making, analytical thinking and action management. You will have 75 minutes to complete the test. Further to a review of your application, you may be invited to complete the test shortly after you submit your application for this position.

Please note that if you are participating in one of the below noted selection processes simultaneous to this one, you will only be assessed once and your results will be applied to all processes. You are required to submit an application to each selection process to be considered further for positions identified in those locations. In the event that you are found unsuccessful in the assessment process, the retest period for assessment is 180 days from the date of elimination. Selection Processes: 19-DND-EA-NSP-444002, 19-DND-EA-NSP-444003, 19-DND-EA-NSP-444004, 19-DND-EA-NSP-444005, 19-DND-EA-NSP-444006

The qualified pool of candidates may be shared with other Federal Government of Canada departments at a later date.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.