Administrative Support - Director (Anticipatory Process)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

ANTICIPATORY STAFFING. A pool of qualified candidates may be established and may be used to staff future vacancies on an indeterminate, term, and/or acting basis.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma

Degree equivalency

Experience in providing general administrative services, including, but not limited to, preparing correspondence, mail, answering phones, filing, etc.

Experience in providing information to clients or management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience in coordinating travel arrangements and preparing travel claims.

Experience in managing a manager’s calendar and agenda.

Experience in organizing and coordinating meetings and conferences.

Experience in working with Senior Management.

Experience in budget management and forecasting.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of guidelines concerning the security of classified materials.

Knowledge of administrative policies and practices as they relate to general office administration.

Ability to plan.

Ability to establish priorities and work under pressure.

Ability to communicate orally.

Ability to communicate in writing.

Effective interpersonal skills.

Reliability.

Detail oriented.

Flexibility.

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge of the successes of First Nation communities in Saskatchewan.

Knowledge of Federal Government administrative procedures, including the application of the travel, hospitality and Financial Administration Act (Section 32, 33, 34).

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

Willingness and ability to work overtime on short notice.

Conditions of employment

Reliability and Security: Reliability Status or Secret (depending on position to be staffed).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks will be sought.

An interview will be administered.

A written examination may be administered.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process.

Applicants who are entitled to a priority for appointment are encouraged to indicate this, along with their priority type, in their covering letter, résumé and/or application form.

The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants must meet each essential qualification to be appointed to the position. An applicant may be appointed to the position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not to assess some or all of the asset qualifications.

FAILURE TO CLEARLY DEMONSTRATE HOW YOU MEET THE ESSENTIAL CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

Candidates will be asked to provide proof of their education credentials and proof of citizenship at the assessment stage of this process. Failure to do so may result in your application not being considered further in the selection process.

Candidates must provide three supervisory references, one of which must be your current supervisor.

For this selection process, it is our intention to communicate with candidates VIA E-MAIL and/or PSRS for screening and assessment purposes; this will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid e-mail address in their application. IT IS THE CANDIDATE'S RESPONSIBILITY TO ENSURE THAT THIS ADDRESS IS FUNCTIONAL AND THAT IT ACCEPTS MESSAGES FROM UNKNOWN USERS (some e-mail systems block these types of e-mail). IT IS ALSO THE CANDIDATE'S RESPONSIBILITY TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

Preference in appointment may be given to employees who have been, or will be, impacted by work force adjustment and/or realignment of work.

Management may choose to use one or more Asset Qualifications at the pre-screening stage to determine the number of applicants who will advance to the following stage of the selection process.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

The Public Service of Canada recognizes that the diversity of its employees' population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We therefore encourage women (especially in non-traditional occupations), Aboriginal peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.