Program Support / Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Work environment

Please be advised this process will be used to staff positions in the new department of Indigenous Services Canada. The creation of Indigenous Services Canada is an important development in our renewed relationship with Indigenous peoples. These structural changes will allow our government to work more effectively with Indigenous partners to provide services that improve people’s day-to-day quality of life. The candidates are encouraged to visit the website https://www.canada.ca/en/indigenous-services-canada.html for more information on various programs and services.

Intent of the process

This process will be used to staff 1 term position and anticipatory positions.

This pool of qualified candidates may be used to staff similar positions with similar requirements.

Please note that this process will ONLY be used to staff positions in Halifax, Nova Scotia and/or Moncton, New Brunswick. Applicants are encouraged to apply ONLY if they are able to relocate to Halifax, Nova Scotia and/or Moncton, New Brunswick.

A random and/or top down selection of candidates may be used to determine who will be given further consideration in the assessment process as positions become available.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience in the provision of general administrative support.

Experience using word processing and spreadsheet software.

Experience in coordination and administration of financial procedures (Could include: monthly variance reporting, spreadsheets, invoice reconciliation, initiating purchasing)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION
Graduation with a degree from a recognized post-secondary institution with acceptable specialization in a field relevant to the position.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
(English Essential or Bilingual Imperative (BBB))

Information on language requirements

ABILITIES
Ability to perform essential clerical tasks quickly and accurately.
Ability to use reasoning skills to solve problems.
Ability to work under pressure.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

PERSONAL SUITABILITY
Attention to Detail
Dependability
Effective Interpersonal Relationships
Initiative
Judgment
Respect for diversity
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population its serve. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

In alignment with the Aboriginal Peoples Employment Program (APEP) in support of increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may / will be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF).

Conditions of employment

Security Clearances:
Various: Reliability, Secret
A security clearance will be required prior to appointment.

Willing and able to work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

A test may be administered.

Persons are entitled to participate in the appointment process in the official language of their choice.

Successful candidate(s) must meet and maintain the conditions of employment throughout their employment.

Candidates will be required to provide original proof of education as part of this selection process. Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Time sensitive correspondence may be transmitted via e-mail and it will be the candidate's responsibility to ensure they check their email regularly. Failure to respond to communications may result in elimination from this process.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

-Applicants can create a profile and a résumé that can be used when applying for other processes without having to recreate a new application each time.
-Applicants can modify their application/résumé at any time BEFORE the closing date indicated on the job advertisement.
-Applicants can verify the status of their applications, at any time.
-Applicants can be notified electronically of tests or interviews and results.
-For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online".

A random and/or top down selection of candidates may be used to determine who will be given further consideration in the assessment process as positions become available.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.