Senior Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Completing the screening questionnaire is mandatory for this selection process.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not wish to receive your results by email, it is your responsibility to inform us.

Work environment

The Office of the Commissioner of Official Languages (OCOL) is a small organization of 160 employees that offers a positive, collaborative and bilingual work environment.

The Commissioner of Official Languages is mandated by Parliament. He is therefore independent from the government, but his staff are members of the federal public service and benefit from all of the related advantages, including flexible work, competitive salaries and professional development.

OCOL has a Workplace 2.0 fit-up with open-concept offices, quiet rooms, meeting rooms and collaborative areas for team work. Employees are equipped with laptops and have Wi-Fi access throughout the office space. The new eco-friendly building is located at 30 Victoria St. in Gatineau and is close to public transit, parking, bike and walking paths, shops and services. The building offers indoor bike storage, as well as women's and men's change rooms with showers.

Intent of the process

The current staffing need is temporary (12 to 18 months). A pool of qualified candidates resulting from this process may be established and used to fill this position and similar positions with various tenures and security requirements. All federal organizations listed in Schedules I, IV and V of the Financial Administration Act may use this staffing process to appoint a candidate to its organization in a similar position if a pool is created.

Positions to be filled: 1

Information you must provide

Your résumé.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

EDUCATION

Secondary school diploma.

Degree equivalency

EXPERIENCES

1- Recent* experience in coordinating and compiling financial and human resources related information.
2- Experience in the use of word processing and spread sheet softwares, as well as a financial management tool.
3- Experience in providing administrative support services to senior management such as, but not limited to: managing schedules; making travel arrangements; organizing meetings and events; review and edit correspondence; and taking minutes.
4- Experience in preparing guidelines or procedures or service standards, related to administrative or operational support.
5- Experience in coordinating briefing materials or correspondence for Management.
6 - Experience in providing support administrative services in finance.

*Recent experience: normally acquired in the past 5 years

KNOWLEDGE

1- Knowledge of practices related to the preparation of salary and operating budget forecasts.
2- Knowledge of administrative procedures related to travel arrangements, hospitality, purchasing and contracting.

ABILITIES

1- Ability to establish priorities.
2- Ability to analyze and provide recommendations
3- Ability to communicate effectively orally.
4- Ability to communicate effectively in writing.
5- Ability to work under pressure within tight deadlines

PERSONAL SUITABILITIES

1- Initiative
2- Client service
3- Leadership
4- Discretion
5- Reliability
6- Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

1- Experience in coordinating access to information requests.
2- Experience in functional supervision of employees.
3- Experience in providing training or coaching.
4- Experience in preparing contracts.
5- Experience in providing support administrative services in finance in the federal public service.

ORGANISATIONAL REQUIREMENTS

The Office of the Commissioner of Official Languages is committed to having a skilled and diversified workforce representative of the population it serves. In support of its strategy to achieve its employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal Persons, Visible Minorities and Persons with Disabilities.

OPERATIONAL REQUIREMENT

Willing and able to work overtime occasionally.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All job applications must be submitted ONLINE ONLY through the Public Service Resourcing System. Persons with disabilities who cannot apply online are asked to contact 1-800-645-5605. Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Candidates must meet the essential qualifications to be appointed to a position.

Meeting criteria such as asset qualifications, operational requirements or organizational needs is desirable and may be a deciding factor in choosing the right fit. Asset qualifications could be applied at any step of the selection process.

Applicants are entitled to participate in the selection process in the official language of their choice. Applicants are asked to identify which language they are interested in being assessed for on their application. Candidates will be asked to undergo the PSC Second Language Evaluation (SLE) or provide valid SLE results. To obtain a copy of SLE results, candidates may make a request at the following website http://www.psc-cfp.gc.ca/ppc-cpp/test-examenresult/tst-rslt-examn-eng.htm. For more information on SLE, visit the following web-site: http://www.psccfp.gc.ca/ppccpp/sle-els/cand-info-cand-eng.htm.

Proof of Canadian Citizenship and education credentials must be available upon request. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/. If you do not have a degree, you may be asked to complete the approved PSC test as an alternative to a university degree.

TRAVEL RELATED TO THE SELECTION OR APPOINTMENT PROCESS: Please note that candidates (including employees of the Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs. Minimal reimbursement of relocation expenses could be offered if the selected candidate moves as a result of an employment offer.

Your cover letter and résumé may be used to evaluate your ability to communicate effectively in writing.

A written test and an interview may be administered. Interviews may be conducted in person, by phone, or by videoconference.

Reference checks may be sought to validate information and/or to obtain further information.

A top down approach and/or random selection may be invoked at any stage in this process to limit numbers of candidates, or for appointment purposes.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.