Library Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You will be required to complete an online experience questionnaire when you apply. The information you provide in the questionnaire must be true. You must respond to all statements in all categories in order to proceed to the next steps.

When answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment and/or selection of candidates.

Duties

The incumbent will work in the PHAC Library within the Office of the Chief Science Officer. They will coordinate activities with fellow Library personnel, with guidance from the Librarian. Their main duties will include various functions related to Interlibrary Loan (ILL), document delivery (DocDel), cataloguing and providing reference services to PHAC and HC personnel as required. Further to this, they will be encouraged to collaborate in providing training and advice on PHAC and Federal Science Library tools and services as well as training and seminars for scientists using library services, referencing, issues (e.g. publications, Open Access). This position will also require facility with some administrative duties such as accounts payable for ILL and DocDel, and will require an acquisition card for the payment of invoices and purchase of resources. They will support the generation of regular and ad hoc statistics for DocDel, ILL and user services.

Candidates are encouraged to visit the Federal Science Library and PHAC Library website for more information on various programs and services.

Work environment

The Public Health Agency of Canada (PHAC) Library falls under the Science Excellence Division of the Office of the Chief Science Officer. The PHAC Library works collaboratively with the Health Canada (HC) Library for services such as DocDel, ILL, reference services. The Library is supported by PHAC Senior Management and is seen as an integral component to the research that is done by the Agency.

Intent of the process

The process will initially be used to staff the following positions:

- One 12 month English Essential position in Winnipeg, Manitoba

The result of this selection process will also be to create a pool of qualified candidates from which future permanent and/or temporary vacancies may be filled for positions within the Public Health Agency of Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Education:

Successful completion of two years of a post-secondary program with acceptable specialization in social science, statistics, library/archival work or a law-related field.

Degree equivalency

Experience:

Experience in providing library circulation services.
Experience in maintaining library print and digital collections.
Experience in providing library document delivery services.
Experience with library specific software, systems and databases.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:

Knowledge of the policies and practices related to library science.
Knowledge of circulation, cataloguing, acquisitions and document delivery processes.

Competencies:

Communication (oral and written)
Working effectively with others
Thinking Things Through
Showing initiative and being action-oriented
Dependability
Client Service oriented

The following may be applied / assessed at a later date (may be needed for the job)

Experience:

Experience working in procurement
Experience working in a virtual team environment

Knowledge:

Knowledge of copyright and licensing issues in library settings as they relate to electronic resource management and document delivery services.
Knowledge of the Library and Archives Canada Act.

Organizational Needs:

Selection for appointment may take into consideration employees who have been or will be impacted by organizational restructuring. Appointments may be made based on the department's commitment to employment continuity of indeterminate employees and no involuntary job loss.

The Public Health Agency of Canada is committed to Employment Equity. In order to ensure a diversified workforce, preference may be given to candidates self-identifying as belonging to one or more of the following Employment Equity groups: aboriginal peoples, persons with disabilities and members of visible minority groups provided the candidate meets all essential qualifications listed on the job opportunity notice and any applicable asset qualification(s).

Operational Requirements:

Available to work overtime, often on short notice based on operational requirements.
Willingness and ability to travel as required.

Conditions of employment

Secret security clearance

Candidates must meet and maintain the above condition(s) of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Assessment:

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

Based on the hiring division’s needs, additional essential qualifications, asset qualifications, organizational needs, operational requirements and/or conditions of employment may be identified and applied during the assessment and/or selection of candidates.

We may assess the essential and asset qualifications using interviews, written tests, reference or a combination of these methods.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Proof of education will be required. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

Communication:

Candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

Are you ready to apply?

To apply for any position, you need to first create a profile in the Public Service Resourcing System (PSRS), which should only take about 10 minutes. Then, after ensuring you meet the position requirements, scroll to the bottom of the poster and click on "Apply online."

Work your way through the list of requirements, completing each section and saving as you go. Before submitting your application, please ensure that there are green check marks on every single category before submitting your application.

If there are any red Xs on the categories, please click into that category and ensure that everything has been filled out. Screening questions have been built into the application process and occasionally an applicant may miss a field on the Screening Questions page. Please thoroughly review to ensure that you have responded to each question, including all the "Yes / No " questions.

PSRS will automatically disconnect candidates without warning after 60 minutes if there is no activity. You need to save or move to a new screen to maintain your connection. Typing information without saving does not prevent you from being disconnected. Applicants may find it helpful to first use a word processing software to complete their responses using concrete and detailed examples, then copy and paste the responses into PSRS afterwards.

If you have further questions on how to apply or experience technical difficulties with your application, please visit the following website: https://www.canada.ca/en/public-servicecommission/jobs/services/public-service-jobs/contact-us.html.

We will only accept on-line applications received via the Public Service Jobs site. Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

Other Information:

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor may be required before an offer can be made.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Proof of citizenship will be requested if you are considered for a position.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.