Administrative Officer / Program Support (AS-01) OR Administrative Assistant (CR-04) - INVENTORY

Important messages

INVENTORY - This is an inventory of potential candidates to fill upcoming employment opportunities at the CR-04 or AS-01 level within the First Nations and Inuit Health Branch at Indigenous Services Canada, Quebec Region.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/information-candidates/accommodations.html

Intent of the process

This process may be used to establish a pool of qualified candidates which may be used to staff positions various tenures such as indeterminate, term and casual positions within the First Nations and Inuit Health Branch, Indigenous Services Canada, Quebec Region. Should the selected candidate already be a public servant, the pool could also be used for acting appointments.

The intent is also to staff positions via the Aboriginal Peoples Employment Program (APEP), which aims to strategically increase Aboriginal representation within the First Nations and Inuit Health Branch (FNIHB). As such, Organizational Needs may be applied and first consideration may be given to candidates self-identifying as belonging to Aboriginal Peoples.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

High School Diploma or acceptable combination of education, training and / or experience.

Degree equivalency

EXPERIENCE:
CR-04 and AS-01

1. Relevant experience in client service tasks, either in person, over the phone or by email.
2. Relevant experience in general administrative support tasks*.

* General office tasks, such as word processing, photocopying, filing and data entry.

AS-01 only

1. Experience in providing administrative services to management. **

** Though not an exhaustive list, this experience may include the following activities: managing an electronic calendar in support of a superior; processing business travel requests; monitoring a budget; processing correspondence; coordinating administrative activities; writing and reviewing reports; organizing meeting or conference logistics; etc.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

Applicants who have one or more of the following qualifications are invited to mention them in their application since they may be an asset.

EDUCATION:

Diploma of Collegial Studies in Office Technology.
Diploma of Collegial Studies in Accounting and Management Techniques.

Degree equivalency

EXPERIENCE:

1. Relevant experience in tasks related to human resources;
2. Experience performing tasks related to financial information or documents (e.g. budget tracking, forecasting, acquisition card reconciliation, petty cash management);
3. Relevant experience in services for Aboriginal people;
4. Relevant experience supporting construction projects.

Candidates MAY also be required to meet ONE OR MORE of the following qualifications, depending on the requirements of the specific position being staffed (Essential or Asset).

ABILITIES AND COMPETENCIES:

1. Ability to provide quality client service;
2. Ability to communicate effectively in writing;
3. Ability to communicate effectively orally;
4. Ability to work effectively with First Nations, Inuit or Métis people;
5. Aboriginal cultural competency;
6. Demonstrating integrity and respect;
7. Thinking things through;
8. Working effectively with others;
9. Showing initiative and being action-oriented.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS
(Not essential, but preference may be given to candidates who possess the organizational needs)

Be a member of an Employment Equity Group.

In alignment with the APEP in support of strategically increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may/will be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF).

Conditions of employment

CONDITIONS OF EMPLOYMENT:

Various security clearance profiles: Reliability level or Secret security level. (According to position)

OTHER CONDITIONS OF EMPLOYMENT:

Hold a valid driver’s licence in the province of Quebec. (Applicable to some positions)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

Based on the hiring division’s needs, additional essential qualifications, asset qualifications, organizational needs, operational requirements and/or conditions of employment may be identified and applied during the assessment and/or selection of candidates.

To manage the volume of applications, we may randomly select candidates from the inventory.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid, is functional at all times and accepts messages from unknown users.

You may be assessed using a variety of tools (e.g., online tests, written examinations, interviews, simulations, presentations, reference checks, etc.)

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Proof of citizenship will be requested if you are considered for a position.

Proof of education may be requested if you are considered for a position.

Candidates with foreign credentials must provide proof of Canadian equivalency.

Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

All job applications must be submitted ONLY ONLINE through the Public Service Resourcing System. Persons with disabilities who cannot apply online are asked to
contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.