Administrative Assistant (various positions)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

PLEASE NOTE, WE WILL ONLY ACCEPT ON-LINE APPLICATIONS RECEIVED VIA THE JOBS.GC.CA SITE. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.

Education obtained outside of Canada must be evaluated. Please contact the International Credential Evaluation Services as soon as possible to initiate the evaluation process http://www.cicic.ca/

Proof of your Canadian Citizenship will be requested and must be provided during the selection process. The original of one of the following documents must be provided for verification
• Birth certificate
• Valid Canadian Passport
• Citizenship Card
• Certificates of Retention
• Citizenship Certificate
• Naturalization Certificates (issued prior to 01-01-1947
• Registration of Birth Abroad Certificates (issued between 01-01-1947 and 02-14-1977)

Work environment

This position is located in a law enforcement environment which includes regular contact with uniformed and armed police officers.

Intent of the process

Anticipatory. The immediate need is to staff a permanent full time position in Parksville. A qualified group of candidates may be identified and may be used to staff future vacancies (including similar positions, on a temporary or permanent basis, on a casual basis, at full or part time hours) in the Vancouver Island area.

Should a Civillian Member be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of secondary school education or an acceptable combination of education, training or experience.

Degree equivalency

Experience:
Recent and significant experience* in providing administrative support in an office environment.
Experience in providing service to clients or the general public by telephone or in person.
Recent and significant experience* in using various software, including Microsoft Word and Excel.

*“Recent and significant experience” means depth and breadth of experience normally associated with the performance of duties over a period of approximately 12 months within approximately the last 36 months.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
Knowledge of general office practices and procedures.

Abilities:
Ability to analyse information, evaluate alternatives and make recommendations.
Ability to organize and prioritize workload.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to follow instructions.

Personal Suitability:
Effective Interpersonal Relationships
Dependability
Thoroughness
Initiative
Judgment

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:
Experience in applying administrative policies, procedures or directives.
Experience in providing budget or financial support services such as accounts payable, accounts receivable, financial accounting or cash management.
Experience using a financial management system such as SAP or TEAM.
Experience in making travel arrangements or processing travel claims.
Experience in procurement of goods or services.
Experience using a human resources management system such as PeopleSoft or HRMIS.
Experience in providing administrative support in a policing environment.
Experience using police databases such as PRIME, CPIC or JUSTIN.
Experience in applying police guidelines or policies.
Experience in providing court-related or legal administrative support services.
Experience in transcribing audio statements in English.
Experience operating radio equipment and maintaining radio communication.
Experience in conducting quality assurance.
Experience in conducting research.

Notes:
 SAP: Systems Applications and Products
 TEAM: RCMP Departmental Financial System
 HRMIS: Human Resources Management Information System
 PRIME: Police Records Information Management Environment
 CPIC: Canadian Police Information Centre
 JUSTIN: Justice Information System

Conditions of employment

CONDITIONS OF EMPLOYMENT:
Security clearance/reliability is a condition of employment.
Some positions being staffed require travel and/or work off-site.
Some positions being staffed require the possession of a valid driver’s license.
Some positions being staffed require overtime.
Some positions being staffed require shift work.
Some positions being staffed require lifting up to 23kg.
Some positions being staffed require an Isolated Post medical clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates from outside the public service will be responsible for all travel costs associated with this selection process.

NOTE: Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc . As such, the process may take several weeks or months to complete.

To be granted RCMP security clearance and to maintain the ethical standards of the RCMP, candidates must not be, or have been, involved in certain criminal activities*, have been dishonourably discharged, have pending personal bankruptcies, etc. For additional information and a complete list of activities, please visit http://www.rcmp-grc.gc.ca/en/qualifications-and-requirements and read the section titled “To apply as a police officer, you must not have”, as well as the applicable considerations. The security requirements are the same for all employees of the RCMP.

You MUST clearly demonstrate in writing how you meet the Essential Education, and Experience requirements. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

If you do not fully complete the screening questions as instructed, you may be screened out. It is not acceptable to put “see resume” in the space provided to answer the questions.

Any or all of the asset qualifications, operational requirements, and organizational needs may be used for the screening of applications. If you meet these criteria, please clearly demonstrate how you meet them in writing. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Interested persons must meet the essential qualifications to be appointed to the position, in a manner determined by the Selection Board. A person may be appointed to the position even though he/she does not meet any or all of the asset qualifications or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Once established, the qualified pool will be valid for a period of 12 months and may be extended.

Practical and/or standardized tests may be administered for screening and/or assessment purposes.

Random selection may be used to identify which applicants will be assessed or appointed in this appointment process.

Top-down selection may apply.

All communication relating to this process, including e-mail correspondence may be used in the assessment of qualifications.

PLEASE NOTE: Where an e mail address is provided, the Selection Board may choose to communicate with candidates by e mail to provide/request information and to invite candidates to attend any portion of the assessment. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Acknowledgment of receipt of applications will not be sent; we will only contact those who are being considered further.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.