Administrative Assistant / Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

EVALUATIONS

When applying, you will be prompted to answer online screening questions on the essential qualifications of education and experience and on the asset qualifications. The system allows you a maximum of 4,000 characters per response.

For each question, you will need to describe your tasks, provide the context, and indicate where and when you gained this experience. We recommend that you describe your experiences with specific terms, supported by concrete examples, and provide enough details so that the evaluation committee can determine if you meet the requirements.

Please note that it is your answers to the online questions that will be evaluated and your résumé will only be used for validation and to give an overview of your career path.

Once the posting period will be over, selected candidates will receive an invitation for an online exam to assess competencies. The exam will take place between the end of November and the beginning of December 2018.

We will conduct the evaluation of experiences and education only if you get the passing grade for the exam.

It is essential to obtain a pass mark for each of the essential qualifications (education, experience and competencies) to qualify in this process.

All information collected during the selection process, from the time of application to the end of the process, could be used to evaluate candidates.

Duties

By qualifying yourself in this process, you may be offered one of the following types of positions:

- Administrative Assistant
- Human Resources Assistant
- Financial Clerk
- Program Clerk
- Assistant, Configuration Records Management
- Other administrative support positions

Work environment

The Canadian Space Agency, a stimulating environment, is committed to leading the development and application of space knowledge for the benefit of Canadians and humanity.

The Canadian Space Agency also offers several interesting amenities:
- gym (badminton, squash, exercices classes);
- library;
- daycare;
- cafeteria;
- free parking.

The Administrative Assistant / Clerk positions can be found in the different areas of the Agency such as Finance, Human Resources as well as program areas such as Space exploration, Space utilization and Space science and technology.

Please note that the positions to be filled are at the Canadian Space Agency's head office located at 6767, route de l'Aeroport Saint-Hubert, Quebec J3Y 8Y9.

We look forward to welcoming you to the team!

Intent of the process

A pool of qualified candidates will be established to staff CR-04 positions within Canadian Space Agency with various tenures, linguistic and security requirements, depending on the position to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

- Secondary school diploma.

Degree equivalency

- Experience of at least one (1) year in the provision of administrative support services in various clerical tasks* to a person or a team.

*The term "clerical tasks" refers to tasks such as: processing and preparing correspondence (receiving, stamping, forwarding to recipients, preparing letters, briefing notes, emails, tracking, ranking, etc.); receiving calls and welcoming visitors; organizing meetings; preparing material for meetings.

- Experience in the use of Word, Excel and Outlook, or equivalent.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS (may be needed for the job)

Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) or other diploma, all in office administration.

Post-secondary diploma (bachelor degree) related to the field in which the position is occupied, such as:
- Communications, Media and Information Sciences
- Computer Science, Information Management and Information Technology
- Administration Sciences
- Human Resources / Industrial Relations
- Finance / Accounting
- Procurement
- Health and security at work
- Other

Degree equivalency

Experience in the provision of administrative support services in finance.

Experience in the provision of administrative support in procurement.

Experience in the provision of administrative support services in human resources.

Experience in the provision of administrative services in technical or engineering environment.

Experience in the provision of administrative support to management.

Experience in business travel arrangements.

Experience in travel planning through the HRG Travel System.

Experience in the use of an Enterprise Resource Planning software (such as SAP).

Experience in the use of a presentation software (such as PowerPoint).

Experience in the use of a relational database (such as Access).

Experience in the use of a graphic software.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Language competencies - various profiles
BBB, BBC, CBC, CCB, CCC

Information on language requirements

COMPETENCIES ASSESSED WITH THE EXAM

- Working effectively with others
- Thinking things through
- Showing initiative and being action-oriented
- Demonstrating integrity and respect
- Written communication (evaluated throughout the process)

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS

Availability to work overtime, if needed, on short notice.

Conditions of employment

Reliability Status security clearance – Various security profiles depending on the position to be staffed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

LANGUAGE

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

COMMUNICATIONS

Only the applications submitted via the GC Jobs Website will be accepted as part of this appointment process. Acknowledgement of receipt of applications will not be sent.

Applicants who apply to this selection process must include in their application a valid email address and make sure this address is functional at all times and accepts messages from unknown users. All communications relating to this selection process will be sent by email. It is your responsibility to regularly verify your email and jobs.gc.ca account for all communications regarding this selection process.

Depending on the number of candidates, candidates management strategies could be applied such as random selection, top-down approach or cut-off scores.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.